City of Columbus - File #: 1808-2013

• File #: 1808-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/3/2013
• In control: Technology Committee
• On agenda: 9/30/2013
• Final action: 10/1/2013
• Title: To authorize the Directors of the Department of Technology, and the Department of Public Utilities, to renew an annual software maintenance and support services contract and modify the contract for professional services with Ventyx, Inc., formerly known as Indus Utility Systems, Inc.; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $543,485.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($543,485.00)

Date	Ver.	Action By	Action	Result
10/1/2013	1	CITY CLERK	Attest
10/1/2013	1	MAYOR	Signed
9/30/2013	1	COUNCIL PRESIDENT	Signed
9/30/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to renew an agreement with Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The original contract (CT-15918) was established in 1994, and most recently renewed by authority of ordinance 1699-2012, passed September 10, 2012, through purchase order EL013576. This renewal will provide support for the period October 1, 2013 to September 30, 2014, at a cost of $348,485.00. The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Ventyx Inc. for annual maintenance and support for CUBS.

This ordinance also requests approval to continue software maintenance and support services as well as professional services provided by Ventyx, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ventyx is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support for its software products.

Furthermore, this ordinance authorizes the Directors of the Departments of Technology and Public Utilities to modify an agreement with Ventyx, Inc. for professional services to upgrade the Columbus Utility Billing System (CUBS). Section 12 of the original contract (CT-15918) provided for modifications and changes in scope of service. The agreement was most recently modified by authority of ordinance 2359-2012, passed November 19, 2012, through purchase order EL013799. This modification will provide for additional professional services to upgrade the CUBS system to version 4.3 of the Ventyx Customer Suite. This modification will cover the second phase of the CUBS upgrade project, expected to be completed no later than December 31, 2014. Ventyx, Inc. is the CUB...