Explanation
The Director of Public Utilities entered into a contract with The Righter Company, Inc. to provide Specialty Maintenance Crafts for various Divisions of the Department of Public Utilities, FEM Project No. 0101.4. This Modification # 5 is for the Division of Power and will provide additional funding to complete work necessary for safety, environmental regulatory compliance, to repair power transformers, street lighting and any infrastructure as necessary for the Division. The work to be performs includes repairs to large transformers at the Dublin Road Substation and for future transformer and other power infrastructure that would require maintenance/repair services on as needed basis.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329 (SA004059). Seventy one (71) vendors (62 MAJ, 9 MBE, 0 FBE) were solicited and one (1) proposal (1 MAJ), from The Righter Company, Inc., was received on August 24, 2011. The proposal was reviewed based on quality and feasibility and The Righter Company, Inc. was determined to be qualified to provide the services for the Specialty Maintenance Crafts project, for which the Division Administrator has concurred.
The original contract was for a period of one year with two (2) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Department of Public Utilities is utilizing the second extension option. This is the 3nd year of a three (3) year contract. The contract will expire on December 1, 2014.
SUPPLIER: The Righter Company, Inc. (310889208) Expires 1/7/2015
The Righter Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 5 is $50,000.00. Total contract amount including this modification is $1,909,011.00.
2. Reason additional funds were not foreseen: The need for additional funds was unknown at the time of the initial contract. This legislation is to encumber the funds necessary to make critical repairs to improve power transformers, related equipment and other infrastructural needs as necessary to maintain the safety and reliability of the system.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: There is sufficient budget authority in the Electricity Operating Fund for this expenditure. $43,500 has been spent to date in 2013 for the Division of Power and $0.00 spent in 2012 for similar services.
Title
To authorize the Director of Public Utilities to execute a planned modification of the Specialty Maintenance Crafts Services contract with The Righter Company, Inc., for the Division of Power and to authorize the expenditure of $50,000.00 from the Electricity Operating Fund. ($50,000.00)
Body
WHEREAS, The Department of Public Utilities has a contract with The Righter Company, Inc. for Specialty Maintenance Crafts services, FEM Project No. 0101.4; and
WHEREAS, The Department of Public Utilities wishes to modify and increase EL014329 with The Righter Company, Inc. for Specialty Maintenance Crafts services to provide additional funding necessary for 2013 through December 1, 2014; and
WHEREAS, the work to be completed under this modification includes the repair of transformers at the Dublin Road Substation as well as funding for future transformer and power infrasturcture repairs and maintenance on as needed basis, and
WHEREAS, the vendor has agreed to modify and increase EL014329 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the existing contract with The Righter Company, Inc. in order to provide for continuation of Specialty Maintenance Crafts services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase Contract No. EL014329 with the Righter Company, Inc., for Specialty Maintenance Crafts Services for the Department of Public Utilities, Division of Power, FEM Project No. 0101.4, in accordance with the terms and conditions on file. Total amount of modification No. 5 is ADD $50,000. Total contract amount including this modification is $1,909,011.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $50,000.00, or as much thereof as may be needed, be and the same hereby is authorized, to pay the cost of this contract modification, as follows:
Division of Power
Department/Division: 60-07
Fund: 550
OCA: 606731
Object Level 1: 03
Object Level 3: 3375
Amount: $50,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.