Explanation
The current analog system that department radios work through will be replaced by a digital system. The current radios, control stations and accessories are analog. Recreation and Parks will be required to have digital radios before the end of December, 2014. We will use the Universal Term Contracts (UTC) in place through Purchasing: UTCs / FL004860 / BPCOM12A, FL004927 / BPCOM04B, and FL004701 / BPCOM01B. Upon City Council approval, Motorola Solutions will receive a sales order, issued on behalf of the Finance and Management Director by the Purchasing Office, documenting the transfer of ownership of 135 radios and the purchase of 135 new digital radios. The turn in of 135 analog radios allow the purchase price to be reduced $40,500.00 as trade in value.
Principal Parties:
Motorola Solutions
Contract Compliance # 361115800 Expires 3-8-14
350-C Worthington Road
Westerville, OH 43082
Chris Zigo
614-797-4482
Emergency Justification:
The trade in value requires an authorized purchase order to Motorola Solutions before September 30, 2013.
Financial Impact
$400,000.00
Title
To authorize the Finance and Management Director to enter into contract with Motorola Solutions for digital radios for the Recreation and Parks Department; to authorize and direct the Finance and Management Director to sell 135 radios to Motorola Solutions for a total of $40,500.00 in trade in value; to authorize the expenditure of $400,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($400,000.00).
Body
WHEREAS, the following Universal Term Contracts (UTC) in place through the Purchasing Office will be used for this purchase: UTC's / FL004860 / BPCOM12A, FL004927 / BPCOM04B, and FL004701 / BPCOM01B; and
WHEREAS, Motorola has submitted pricing in the amount of $440,500.00 without (135) radios trade-in value and a bid in the amount of $400,000.00 with (135) radios traded in; and
WHEREAS, the provisions of Section 329.30 of the Columbus City Code, relating to the sale of City-owned personal property, has been used for the sale or trade in of (135) radios; and
WHEREAS, this ordiance is contingent on the provisions of Section 329.30 and the requirement for City agencies to have an opportunity to obtain these radios prior to the sale or trade in, the deadline for radio inquiries for this City owned property is 9/20/2013; and
WHEREAS, this ordiance is contingent on the current inventory of 135 radios remaining unclaimed, as offered per the provisions of Section 329.30 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract to ensure trade-in value on (135) radios and timely delivery of new radios thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and he is hereby authorized to enter into a contract with Motorola Solutions for digital radios for the Recreation and Parks Department in accordance with specifications on file in the Purchasing Office.
Section 2. That the Finance and Management Director is hereby authorized and directed to sell (135) radios to Motorola Solutions for the sum of $40,500.00 trade-in value towards the purchase of new radios.
Section 3. That the expenditure of $400,000.00 or so much thereof as may be necessary, be and is hereby authorized from Recreation and Parks Voted Bond Fund, as follows, to pay the cost thereof.
Recreation and Parks Voted Bond Fund 702
Project#510040-100001 (Maintenance Equipment)
OCA#724001
Obj Level 3# 6651
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.