Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes a forklift for the refuse container warehouse. A forklift is necessary so that containers can be loaded and unloaded efficiently. The Department of Public Service recognizes the need to replace the current forklift. The City will establish a one-time contract for the purchase of one (1) forklift. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date.
The Purchasing Office opened formal bids July 9th, 2013 for the purchase of one (1) forklift (SA005027) for the Division Refuse Collection's container warehouse. One complete bid was received:
Company Model Total Cost Status
Central Ohio Forklifts, Inc. Clark C25L $25,309.00 MAJ
Department of Public Service recommends an award be made to Central Ohio Forklifts, Inc. as the lowest, responsive and responsible and best bidder. Award will be made for item 2. Item 1 was quoted for another Department within the City of Columbus and item 3 will not be awarded because training for a minimum of ten employees is not necessary.
The following Brass Tag will be replaced with this purchase:
- 24251
Central Ohio Forklifts, Inc. is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Central Ohio Forklifts, Inc. is 34-1882607 and expires 1/22/2015
3. FISCAL IMPACT
Funding is available within the 2013 Refuse Bonds Fund. Amendment to the 2013 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency Action is requested so that a purchase order can be issued as soon as possible, thereby ensuring that the Division of Refuse has the equipment to pick up the daily waste stream of the City of Columbus residents.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Collection Bonds Fund; to authorize the Finance & Management Director to enter into one (1) contract for the purchase of one (1) forklift from Central Ohio Forklift, Inc.; to authorize the expenditure of $25,309.00 within the Refuse Collection Bonds Fund; and to declare an emergency. ($25,309.00)
Body
WHEREAS, there is a need to replace the container management warehouse forklift for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, the Purchasing Office advertised and solicited formal bids and the Department of Public Service selected the lowest, responsive, responsible and best bids; and
WHEREAS, Central Ohio Forklift was the lowest, responsive, responsible and best bidder; and
WHEREAS, amendement to the 2013 C.I.B is necessary; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to enter into contract for an option to purchase the forklift, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget, authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for this project
Fund / Project Number / Project / Revised CIB Authority / Amendment Amount / CIB Amount
703 / 520001-100006 / Mechanized Collection Equipment - Semi-Automated Trucks (Carryover) / $53,342.00 / ($25,309.00) / $28,033.00
703 / 520001-100000 / Mechanized Collection Equipment (Carryover) / $0.00 / $25,309.00 / $25,309.00
SECTION 2. That the transfer of cash and appropriation in the amount of $25,309.00 within Fund 703, from the Refuse Collection Bonds Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
703 / 520001-100006 / Mechanized Collection Equipment - Semi-Automated Trucks (Carryover) / 06-6600 / 730106 / $25,309.00
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
703 / 520001-100000 / Mechanized Collection Equipment (Carryover) / 06-6600 / 703001 / $25,309.00
SECTION 3. That the Finance and Management Director be and is hereby authorized to enter into a one-time agreement with Central Ohio Forklift 4150 Perimeter Drive Columbus, OH 43228 for the purchase of one (1) forklift.
SECTION 4. That the expenditure of $25,309.00 or so much thereof as may be necessary is hereby authorized to be expended from the Refuse G.O. Bonds Fund, number 703, as follows for the Division of Refuse Collection, Dep-Div 59-02:
Fund / Project / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100000 / Mechanized Collection Equipment (Carryover) / 06-6652 / 703001 / $25,309.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.