Explanation
1. BACKGROUND
The Department of Public Service is engaged in the Pedestrian Safety Improvements - Hague Valley View Safe Routes to School project. This project requires cooperation with the railroad within the project limits. This ordinance authorizes the Director of Public Service to enter into engineering and construction agreements with Camp Chase Railroad Company.
The purpose of an engineering agreement is to allow the railroad to review and approve engineering and design plans, specifications, drawings and other documents pertaining to the project; to prepare cost estimates for Camp Chase's work in connection with the project; review of construction cost estimates, site surveys, assessments, studies and related construction documents submitted to Camp Chase.
The purpose of a construction agreement is to allow the railroad to assist with construction services during the course of the project, such as providing flaggers, constructing work that will be on the railroad property (authorized by an easement), etc.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Camp Chase Railroad Company.
2. CONTRACT COMPLIANCE
Camp Chase Railroad Company's contract compliance number is 351922133 and expires 8/22/15.
3. FISCAL IMPACT
Funds in the amount of $130,000.00 are available in the Streets and Highway Bond fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into agreements with Camp Chase Railroad Company for work pertaining to Pedestrian Safety Improvements - Hague Valley View Safe Routes to School project; to authorize expenditure of funds within the Street and Highways Bond Fund for the Department of Public Service for these expenses incurred by the railroad; and to declare an emergency. ($130,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - Hague Valley View Safe Routes to School project; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into agreements with Camp Chase Railroad Company for work associated with said project and provide payment to the company for costs incurred; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that these contracts should be authorized immediately so that funding can be made available for necessary engineering, design and construction services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into agreements with Camp Chase Railroad Company for work pertaining to Pedestrian Safety Improvements - Hague Valley View Safe Routes to School project and to provide payment to the railroad for this work in the amount of amount of up to $130,000.00 for the Department of Public Service.
SECTION 2. That for the purpose of paying the cost of these contracts the sum of up to $130,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100032 / Pedestrian Safety Improvements - Hague Valley View Safe Routes to School / 06-6631 / 710532 / $130,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.