Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase EZ-IO Needle Kits, Drivers and Accessories for the Public Safety Department, Division of Fire, the largest user, for their EMS units. These items are used by EMS workers to inject medicines into trauma victims interostial where intravenous injection is not effective.
This purchase is being pursued in with accordance with Section 329.07 Sole Source provisions of the Columbus City Code. This contract has been determined to be a sole source as there is no acceptable substitute for this product. The City of Columbus has received written notification from Vidacare Corporation, the manufacturer, that as of January 1, 2013 their direct sales force will be the sole source for EZ-IO Needle Kits, Drivers and Accessories in the State of Ohio. The term of the proposed option contract will be through September 30, 2015 with the option to extend for One (1) additional year subject to mutual agreement of both parties.
The Purchasing Office has received a price list for these products from Vidacare Corporation.
Vidacare Corporation, MAJ CC#742899035(expires 8-5-2015)
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Public Safety Department division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase EZ-IO Needle Kits, Drivers and Accessories on an as needed basis with Vidacare Corporation; to authorize the expenditure of One dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, The Public Safety Department, division of Fire is in need of these EZ-IO Needle Kits, Drivers and Accessories to maintain the operations of the City EMS units; and
WHEREAS, Vidacare Corporation is the sole provider for these EZ-IO Needle Kits, Drivers and Accessories; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of EZ-IO Needle Kits, Drivers and Accessories, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department division of Fire in that it is immediately necessary to enter into a contract for an option to purchase EZ-IO Needle Kits, Drivers and Accessories to supply their EMS units with these life saving tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase EZ-IO Needle Kits and Drivers for a term ending September 30, 2015 with the option to extend for One (1) additional year subject to mutual agreement of both parties as follows:
Vidacare Corporation: All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this purchase is hereby made pursuant to the City of Columbus Code section 329.07(e), "Sole Source Procurement".
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.