Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish purchase orders with Byers Ford from existing universal term contracts for the purchase of light duty vehicles for the Division of Planning and Operations. There is a need to replace existing vehicles that are more than ten years old. Consideration of the Mayor's Green Initiative was made in the decision to purchase these specific vehicles.
2. FISCAL IMPACT
Funding is available within the Street Construction Maintenance and Repair Fund for the purchase of light duty vehicles. This ordinance will authorize the expenditure of $225,000.00 for the purchase of nine (9) vehicles.
3. CONTRACT COMPLIANCE
Byers Ford - CC#31413960, expires 12/31/2014
4. EMERGENCY DESIGNATION
Emergency action is requested to make these funds available to the division as soon as practical to meet anticipated 2013 needs.
Title
To authorize the Director of the Department of Finance and Management to establish a purchase order with Byers Ford under the terms of an existing Universal Term Contract for the purchase of light duty vehicles for the Division of Planning and Operations; to authorize the expenditure of $225,000.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($225,000.00)
Body
WHEREAS, there is a need to replace existing vehicles that are more than ten years old; and
WHEREAS, this ordinance also authorizes the Director of Finance and Management to establish a purchase order with Byers Ford from an existing universal term contract for the purchase of light duty vehicles for the Division of Planning and Operations, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to transfer funds and establish said purchase orders under the terms of the City-Wide Universal Term Contracts, for the purchase of these vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to establish purchase orders for the Department of Public Service, Division of Planning and Operations with Byers Ford under the terms of the Universal Term Contracts FL005473 (expires 05/31/2015) for the purchase of light duty vehicles.
SECTION 2. That the expenditure of $225,000.00, or so much thereof as may be necessary, from the Department of Public Service, Division of Planning and Operations, 59-11, Street Construction Maintenance and Repair Fund, Fund 265, Object Level One 06 for the aforesaid purpose is hereby authorized as follows:
OCA Codes/ O.L. One/O.L. Three Code / amount
591117 / 06/6652 / $225,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.