Explanation
1. BACKGROUND
The Division of Planning and Operations, pavement marking materials, traffic sign and signal commodities throughout the city, these purchases can be capitalized. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The Purchasing Office has completed bidding or has established universal term contracts (UTC) for the purchase of these commodities.
This ordinance authorizes purchases of commodities per terms and conditions of these existing UTC contracts or bidding that has been completed:
Baldwin & Sours, Inc.
Traffic Controller Equipment
FL004494/SA003400: $2,525.00
Traffic Detection Equipment
FL005255/SA004415: $44,320.00
School Flasher Mast Arm Mounts:
RP032637/ SO043785/ BE019104: $5,222.00 (Items 4 and 6)
Path Master, Inc.
Traffic Controller Equipment
FL004493\SA003400: $237,355.00
Traffic Detection Equipment
FL005256/SA004415: $15,800.00
Vehicular Traffic Signals
FL005536/SA004798: $222,500.00
Traffic Control Products Inc.
Vehicular Traffic Signals
FL005535/SA004798: $47,500.00
School Flasher Mast Arm Mounts:
RP032637/ SO043785/ BE019104: $5,332.00 (Items 1,2,3 and 5)
Ennis Paint, Inc. dba Ennis Traffic Safety Solutions
Pavement Marking Materials
FL004932/SA003907: $250,000.00
3M Company
Reflective Sign Sheeting
FL005139/SA004196: $180,000.00
Avery Dennison
Reflective Sign Sheeting
FL005138/SA004196: $20,000.00
Firelands Supply
Traffic Sign Posts
FL005239/SA004342: $60,000.00
JO Herbert Co.
Street Name Sign Brackets
FL004966/SA003926: $20,000.00
Allmac Signs
Aluminum Sign Blanks
FL005192/SA004238: $50,000.00
US Standard Sign
Aluminum Sign Blanks
FL005184/SA004238: $20,000.00
The total cost of the commodities needed is $1,180,554.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the vendors.
2. CONTRACT COMPLIANCE
Vendor |
Compliance Number |
Exp. Date |
Baldwin & Sours, Inc. |
311104513 |
7/23/2014 |
Path Master, Inc. |
341233777 |
6/11/2014 |
Traffic Control Products, Inc. |
341374949 |
5/30/2015 |
Ennis Paint, Inc. |
752657523 |
5/09/2015 |
3M Company |
410417775 |
1/14/2015 |
Avery Dennison |
263306955 |
8/10/2014 |
Firelands Supply |
341728477 |
9/16/2013 |
JO Herbert Co. |
540938754 |
5/09/2015 |
Allmac Signs |
261316575 |
2/17/2014 |
US Standard Sign |
363859000 |
1/20/2014 |
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Finance and Management Director to establish purchase orders with multiple vendors for the purchase of commodities, supplies and materials for, pavement marking, traffic sign upgrades and traffic signal equipment per the terms and conditions of an existing citywide universal term contract or informal/formal bidding for the Division of Planning and Operations; to authorize the expenditure of $1,180,554.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($1,180,554.00)
Body
WHEREAS, the Division of Planning and Operations utilizes, pavement marking materials, traffic signs and traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of an existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding that has occurred; and
WHEREAS, this ordinance authorizes the purchase of the Division of Planning and Operation's anticipated needs for 2013; and
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, to assure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget, authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for this project
Fund / Project Number / Project / Revised CIB Authority / Amendment Amount / CIB Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Co / $950,000.00 / ($331,177.00) / $618,823.00
704 / 540008-100001 / Sign Upgrading/Streetname Signs - Co / $350,000.00 / $331,177.00 / $681,177.00
SECTION 2. That the transfer of cash and appropriation in the amount of $331,176.00 within Fund 704, from the Streets & Highways G.O. Bonds Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6600 / 740703 / $331,177.00
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540008 - 100001 / Sign Upgrading/Streetname Signs - Co / 06-6600 / 740801 / $331,177.00
SECTION 3. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $1,180,554.00 per the terms and conditions of the existing citywide Universal Term Contracts or per the terms of informal or formal bidding for pavement marking materials, sign upgrades and traffic commodities and accessories as follows:
Fund/ Project #
704 / 540013-100000 - Permanent Pavement Markings
Ennis Paint, Inc.
PO Box 404
1509 South Kaufman St.
Ennis, TX 75120
Pavement Marking Materials
FL004932/SA003907: $250,000.00
704 / 540007-100003 Traffic Signal Installations - Signal Co
Baldwin & Sours, Inc.
5263 Trabue Road
Columbus, Ohio 43228
Traffic Controller Equipment
FL004494/SA003400: $2,525.00
Traffic Detection Equipment
FL005255/SA004415: $44,320.00
School Flasher Mast Arm Mounts:
RP032637/ SO043785/ BE019104: $5,222.00 (Items 4 and 6)
Path Master, Inc.
1960 Midway Dr.
Twinsburg, OH 44087
FL004493/SA003400: $237,355.00
Traffic Detection Equipment
FL005256/SA004415: $15,800.00
Vehicular Traffic Signals
FL005536/SA004798: $222,500.00
Traffic Control Products Inc.
4565 Glenbrook Rd.
Willoughby, OH 44094
Vehicular Traffic Signals
FL005535/SA004798: $47,500.00
School Flasher Mast Arm Mounts:
RP032637/ SO043785/ BE019104: $5,332.00 (Items 1, 2, 3 and 5)
Total: $580,554.00
704 / 540008 - 100001 Sign Upgrading/Streetname Signs - Commodities
3M Company
3M Center BLDG 235-3A-09
St. Paul, MN 55144
Reflective Sign Sheeting
FL005139/SA004196: $180,000.00
Avery Dennison
170 Monarch Ln.
Miamisburg, OH 45342
Reflective Sign Sheeting
FL005138/SA004196: $20,000.00
Firelands Supply Company
18 S. Norwalk Road W.
Norwalk, OH 44857
Traffic Sign Posts
FL005239/SA004342: $60,000.00
J.O. Herbert Co., Inc.
PO Box 5450
Midlothian, VA 23112
Street Name Sign Brackets
FL004966/SA003926: $20,000.00
Allmac Signs
10 Captain Scott Rd.
Harwich, MA
Aluminum Sign Blanks
FL005192/SA004238: $50,000.00
US Standard Sign
11400 W. Addison St.
Franklin Park, IL 60131
Aluminum Sign Blanks
FL005184/SA004238: $20,000.00
Total: $350,000.00
SECTION 4. That the expenditure of $1,180,554.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-11,
Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540013-100000 / Permanent Pavement Markings / 06-6631 / 591147 / $250,000.00
704 / 540008 - 100001 / Sign Upgrading/Streetname Signs - Co / 06-6631 / 740801 / $350,000.00
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6622 / 740703 / $580,554.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.