Explanation
Background
The work for which proposals were invited consists of the following: Construction of trail improvements along Goodale Street, from Olentangy River Road to Michigan Avenue, including a connector ramp to the Olentangy Trail. Work items for the project to include bridge construction, concrete, lighting, asphalt pavement, signage, and maintenance of traffic. This project will construct a 0.35 mile trail along Goodale Street from the intersection of Twin Rivers Drive/Olentangy River Road to the St. Rt. 315 ramps, east of the Olentangy River. The Goodale Street bridge will be widened with a 14' bike/ped deck as well as a ramp from Goodale Street to the existing Olentangy Trail. The project is funded through a MORPC transportation enhancement grant and local matching funds.
This ordinance will authorize expenditures for construction inspection fees payable to Transportation Division for Goodale St. Bikeway Project. Expenditures are for construction inspection services provided by City inspectors. City inspection services for work to be performed for a trail construction project along the right-of-way. A not-to-exceed cost of $400,000 in inspection services will be included within this legislation. Grant funding in the amount of $3,434,787.00 has been previously appropriated per ordinance 0517-2013 to Grant 511311.
Principal Parties:
Columbus Recreation and Parks (LPA)
Columbus Division of Inspection
ODOT (project administration)
MORPC (federal funding)
Benefits to Public:
This project will build a dedicated trail facility along Goodale Street, providing access for Harrison West residents and workers and Grandview Heights to the Olentangy Trail. Currently, there is no access to a major regional trail, as well as the Arena District. The project increases safety for the cyclists, pedestrians, and motorists.
Cost Breakdown
Base Bid = $4,394,908.20
Additional steel quantity = $246,000
Add Alternates accepted $267,345 (safety lighting, wooden railings)
Contract Amount $4,908,253.20
Construction Inspection $ 400,000.00
Project Contingency $ 262,449.80
Total Project Cost $5,570,703
Fiscal Impact: $5,570,703.00 is contingent upon August 20, 2013 bond sale; Recreation and Parks Voted Bond Fund.
Bids were received by the Recreation and Parks Department on July 11, 2013 for the Goodale St. Bikeway Project as follows:
Status Bid Amount
Shelly & Sands MAJ $4,394,908.20
Righter Construction MAJ $4,597,112.35
Double Z Construction MAJ $4,609,053.08
Complete General MAJ $4,719,018.07
Principal Party:
Shelly and Sands
1515 Harmon Ave
Columbus, OH 43223
Contract Compliance # 314351261
Contact: Robert Hunt
(614) 207-9375
Emergency Justification: Emergency action is requested to allow for the project to commence in the fall of 2013 for the public health, peace, property and safety.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Shelly and Sands for Goodale Street Bikeway Improvements; to authorize the expenditure of $4,908,253.00 for base bid, a contingency of $262,450.00, and construction inspection fees of $400,000.00, for a total of $5,570,703.00 from the Recreation and Parks Bond Fund; to appropriate and authorize the transfer of $2,135,916.00 from the Recreation and Parks Voted Bond Fund to the Recreation and Parks Grant Fund; and to declare an emergency. ($5,570,703.00).
Body
WHEREAS, bids were received by the Recreation and Parks Department on July 11, 2013; and
WHEREAS, funds are being moved from Fund 702 to Grant Fund 286 to establish correct Grant funding details for the Goodale Street Bikeway 2013 project; and
WHEREAS, the contract will be awarded to Shelly and Sands, as the lowest, responsive, responsible, and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; and
WHEREAS, expenditures are necessary for construction inspection services to the Recreation and Parks Department; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Shelly and Sands for the Goodale Bikeway Project.
SECTION 2. That from the unappropriated monies in the Recreation and Parks Grant Fund 286, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013, the sum of $2,135,916.00 is appropriated to the Recreation and Parks Department, Department No. 51-01, as follows:
GRANT TITLE: Goodale St. Bike Improvements; GRANT NO 511311; OCA CODE: 511311; OBJECT LEVEL 3: 6621; AMOUNT $2,135,916.00
SECTION 3. That the appropriation of $2,135,916.00 City Match be transferred as follow:
From:
Fund 702
$893,604.00 Project 510316-100113 (Planning Area 13 Trails) , OCA#716113, Obj Level 3# 6621
$730,000.00 Project 510316-100000 (Greenways Projects) , OCA#644625, Obj Level 3# 6621
$512,312.00 Project 510316-100111 (Planning Area 11 Trails) , OCA#716111, Obj Level 3# 6621
To:
Fund 702
$893,604.00 Project 510316-100113 (Planning Area 13 Trails) , OCA#716113, Obj Level 3# 5501
$730,000.00 Project 510316-100000 (Greenways Projects) , OCA#644625, Obj Level 3# 5501
$512,312.00 Project 510316-100111 (Planning Area 11 Trails) , OCA#716111, Obj Level 3# 5501
SECTION 4. That the amount of $2,135,916.00 be transferred as follow:
From:
Fund 702
$893,604.00 Project 510316-100113 (Planning Area 13 Trails) , OCA#716113, Obj Level 3# 5501
$730,000.00 Project 510316-100000 (Greenways Projects) , OCA#644625, Obj Level 3# 5501
$512,312.00 Project 510316-100111 (Planning Area 11 Trails) , OCA#716111, Obj Level 3# 5501
To:
Fund 286; $2,135,916.00 Grant 511311 (Goodale Street Bike Improve), OCA#511311, Obj Level 3 #0886
SECTION 5. That the expenditure of $5,570,703.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund 286, as follows, to pay the cost thereof.
Dept. Grant Object OCA
Fund Type No. Fund No. Level 3 Code Amount
Grant 51-01 286 511311 6621 511311 $5,170,703
Grant 51-01 286 511311 6680 511311 $400,000.00
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 8 That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.