Explanation
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects for the City. The staffing costs for the Office of Construction Management are initially expensed to the General Fund; however the portion that is project-specific can be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund has incurred expenses more appropriate to capital improvement funding. Most recently, Ordinance Nos. 1624-2012, passed August 1, 2012 and 1628-2012, passed July 25, 2012, collectively authorized $656,200.00 for this purpose. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours to the proper capital project. This process reimburses the General Fund for the portion of staff time attributable to capital projects.
Emergency action is requested so that reimbursement of the General Fund can occur as quickly as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This expenditure is budgeted and available within various Capital Funds. This ordinance authorizes the expenditure of $69,289.00, or so much thereof, as may be necessary for this purpose.
Title
To authorize the Finance and Management Director to expend $69,289.00, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to authorize expenditures from various Capital Funds; and to declare an emergency. ($69,289.00)
Body
WHEREAS, the Office of Construction Management employs personnel engaged in construction and building renovation activities; and
WHEREAS, these costs can be capitalized; and
WHEREAS, it is necessary to authorize this ex...
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