Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with CHA Consulting, Inc., in the amount of up to $250,000.00 for the Arterial Street Rehabilitation - Polaris Parkway contract.
The Department of Public Service is initiating a procurement effort that will result in the award and execution of a detail design contract. This project, also known as DEL-CR615-0.000 (PID Number 95549), includes preliminary and final engineering for improvements to Polaris Parkway (CR615) from I-71 to Old Worthington Road and to Orion Place from County Line Road to Gemini Place. The primary purpose of the project is to improve capacity and safety of the roadways and intersections within the corridor. Design will proceed in two parts. The Part 1 contract will consist of a traffic study to determine the improvements to the intersections of Polaris Parkway with Orion Place, Olde Worthington Road, and the signalized intersection between Orion Place and Olde Worthington Road. The specific scope of work for Part 2 will be developed upon completion of Part 1. The project will receive construction funding from MORPC for SFY2017 Construction.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Polaris Parkway contract. The project was formally advertised on the Vendor Services web site from July 25, 2013, to August 15, 2013. The city received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 21, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Woolpert, Inc. Columbus, OH MAJ
CHA Consulting, Inc. Columbus, OH MAJ
Stantec Consulting Services, Inc. Columbus, OH MAJ
CHA Consulting, Inc. received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - Polaris Parkway contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CHA Consulting, Inc.
2. CONTRACT COMPLIANCE
CHA Consulting, Inc.'s contract compliance number is 16-0966259 and expires 08/13/15.
3. FISCAL IMPACT
Funds in the amount of $250,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2013 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with CHA Consulting, Inc. for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Polaris Parkway contract; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Arterial Street Rehabilitation - Polaris Parkway contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with CHA Consulting, Inc. for the provision of engineering and design services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget authorized by ordinance 0645-2013 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program (Voted 2008) / $815,297.00 / ($250,000.00) / $565,297.00
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway (Voted 2008) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program / 06-6600 / 741505 / $250,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway / 06-6600 / 710351 / $250,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with CHA Consulting, Inc. for the Arterial Street Rehabilitation - Polaris Parkway contract for engineering and design services in an amount of up to $250,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway / 06-6682 / 710351 / $250,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.