1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Jess Howard Electric Company, in the amount of $38,060.00, for the 3568 Indianola Ave. Electrical Upgrades Project, Division of Water, Contract Number 2040.
Work under this contract includes electrical service improvements and interior electrical improvements to support a water meter testing apparatus. This project will provide a means for the Division of Water to test small and large diameter water meters. The testing of these meters will help identify possible existing issues, including but not limited to incorrect flow data readings and physical detriments in the meters themselves.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on July 31, 2013. Bids were received from: Jess Howard Electric Company - $38,060.00 and Accurate Electric Construction, Inc. - $47,250.00.
The lowest, best, most responsive and responsible bid is from Jess Howard Electric Company in the amount of $38,060.00. Their Contract Compliance Number is 31-4405752 (expires 2/22/15, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Jess Howard Electric Company.
3. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Jess Howard Electric Company for the 3568 Indianola Ave. Electrical Upgrades Project; for the Division of Water; to authorize a transfer and expenditure of $38,060.00 within the Water Build America Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($38,060.00)
Body
WHEREAS, two bids for the 3568 Indianola Ave. Electrical Upgrades Project were received and publicly opened in the offices of the Director of Public Utilities on July 31, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Jess Howard Electric Company in the amount of $38,060.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the 3568 Indianola Ave. Electrical Upgrades; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Jess Howard Electric Company, for the 3568 Indianola Ave Electrical Upgrades Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the 3568 Indianola Ave Electrical Upgrades Project with the lowest, best, most responsive and responsible bidder, Jess Howard Electric Company, 6630 Taylor Road, Blacklick, Ohio 43004; in the amount of $38,060.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $38,060.00 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690236-100000 (carryover) | Water Main Rehab | 609236 | -$38,060.00
609 | 690290-100003 (carryover) | 3568 Indianola Elec. | 692903 | +$38,060.00
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690236-100000 (carryover) | Water Main Rehab | $0 | $189,883 | +$189,883
(establish authority for cash)
609 | 690236-100000 (carryover) | Water Main Rehab | $189,883 | $151,823 | -$38,060
609 | 690290-100003 (carryover) | 3568 Indianola Elec. | $0 | $38,060 | +$38,060
SECTION 4. That the expenditure of $38,060.00 is hereby authorized for the 3568 Indianola Ave. Electrical Upgrades Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690290-100003 (carryover), Object Level Three 6621, OCA Code 692903.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.