Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc. Funding for this modification will be for the Division of Water's 3568 Indianola Avenue Electrical Upgrade Project.
1.1. Amount of additional funds to be expended: $6,273.08
Original Contract Amount $ 510,000.00 (EL011868)
Modification 1 $ 103,355.00 (EL013273)
Modification 2 $ 892,431.36 (EL014208)
Modification 3 (current) $ 6,273.08
Total (Orig. + Mod 1) $1,512,059.44
1.2. Reasons additional goods/services could not be foreseen:
Modifications were anticipated and explained in the original legislation (Ordinance No. 0471-2011). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
A cost proposal was provided by DLZ Ohio, Inc., reviewed by Division of Water staff and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013. This ordinance will authorize an expenditure up to $6,273.08 for one water project. The Department anticipates requesting additional appropriations to this contract for the remaining 2013 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council. The rate schedules established within this contract will remain in force throughout the life of the contract.
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Division of Water's 3568 Indianola Avenue Electrical Upgrade Project will provide a means for the Division to test small and large diameter water meters. The testing of these meters will help identify possible existing issues, including but not limited to incorrect flow data readings and physical detriments in the meters themselves.
4. CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 2/19/15
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
5. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc. for the Division of Water's 3568 Indianola Avenue Electrical Upgrade Project; and to authorize a transfer and expenditure up to $6,273.08 from the Water Build America Bonds Fund. ($6,273.08)
Body
WHEREAS, the original contract number EL011868 for $510,000.00 was authorized by Ordinance No. 0471-2011, passed April 25, 2011, was executed on June 30, 2011, and was approved by the City Attorney on July 7, 2011, for the Division of Water's Near East Area Water Line Improvements Project and the Sullivant Avenue Water Line Cleaning & Lining Project; and
WHEREAS, Modification No. 1, under contract number EL013273, for $103,355.00 was authorized by Ordinance No. 1446-2012, passed July 16, 2012, was executed on July 23, 2012, and was approved by the City Attorney on July 30, 2012, for the Division of Water's Cooke Road 20-Inch Water Line Improvements Project; and
WHEREAS, Modification No. 2, under contract number EL014208, for $892,431.36 was authorized by Ordinance No. 0280-2013, passed March 4, 2013, was executed on April 4, 2013, and was approved by the City Attorney on April 10, 2013 for the following Division of Water projects: Azelda Avenue Area Water Line Improvements, Duxberry Avenue Area Water Line Improvements, Hague Avenue 24" Water Main Improvements, and Nationwide Boulevard Transmission Main Improvements; and
WHEREAS, Modification No. 3 is needed for the Division of Water's 3568 Indianola Avenue Electrical Upgrade Project, to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for the Division of Water's 3568 Indianola Avenue Electrical Upgrade Project with DLZ Ohio, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc., for the Division of Water's 3568 Indianola Avenue Electrical Upgrade Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229; that will continue to provide Construction Administration and Construction Inspection Services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $6,273.08 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690236-100009 (carryover) | Cols. Coated Fabrics WL | 623609 | -$6,273.08
609 | 690290-100003 (carryover) | 3568 Indianola Elec. | 692903 | +$6,273.08
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690236-100009 (carryover) | Cols. Coated Fabrics WL | $0 | $14,898 | +$14,898
(establish authority for cash, plus rounding)
609 | 690236-100009 (carryover) | Cols. Coated Fabrics WL | $14,898 | $8,624 | -$6,274
609 | 690290-100003 (carryover) | 3568 Indianola Elec. | $38,060 | $44,334 | +$6,274
SECTION 4. That the expenditure of $6,273.08 is hereby authorized for the 3568 Indianola Ave. Electrical Upgrades Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690290-100003 (carryover), Object Level Three 6686, OCA Code 692903.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.