Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract for Hitachi Sludge Collector Parts for the Division of Sewerage and Drainage, the sole user. This contract will provide for the purchase of replacement parts for the sludge settling system at the Southerly Wastewater Treatment Plant. The term of the proposed option contracts would be approximately two years, expiring October 31, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 27, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004989). Twenty-six (26) bids were solicited: (M1A-0, F1-0, MBR-0). Four (4) bids were received.
Applied Industrial was the apparent low bidder on 43 out of 67 items but was deemed non-responsive as they bid materials from an alternate supplier yet failed to provide that information with their bid as required. Tri-State Bearings and Supply was apparent low bidder for 2 out of 67 items, but the potential cost savings of less than $50 doesn’t justify splitting the contract with another supplier. The next low responsive bidder, Bearing Distributors, Inc. submitted two bids, one with parts manufactured by Hitachi and the other with parts manufactured by Allied-Locke. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Bearing Distributors, Inc., MAJ, CC#34-0089320 expires 06/05/2015, Items 1, 2, 6, 8, 11, 14, 15, 17, 18, 20-23, 27, 29, 35, 36, 38-40, 42, 43, 45-53, 56, 58, 59, 62, 63, and 65-67, $1.00.
Bearing Distributors, Inc.- Allied Locke, MAJ, CC# 34-0089320 expires 06/05/2015, Items 3-5, 7, 9, 10, 12, 13, 16, 19, 24-26, 28, 30-34, 37, 41, 44, 54, 55, 57, 60, 61 and 64, $1.00.
Total Estimated Annual Expenditure: $75,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Par...
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