Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., in the amount of $639,258.84, for the Old Roberts Road 20-Inch Water Line Improvements Project, Division of Water Contract Number 2027.
This project consists of furnishing all materials, equipment, and labor necessary to install a new 20-inch water main along Old Roberts Road from the intersection of Wilson Road and Roberts Road to the existing 24-inch water main at Zane Trace.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will construct a new 20-inch water transmission main and will improve the overall distribution system for the northwest quadrant of the service area. The main being installed is designed and specified to have a life expectancy of 100 years. By improving the flow in this area, the City will better serve its customers.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on August 28, 2013 from: John Eramo & Sons, Inc. - $639,258.84; Shelly and Sands, Inc. - $680,063.12; Fields Excavating, Inc. - $781,514.80; and Trucco Construction Co. - $784,610.20.
John Eramo & Sons, Inc. was deemed the lowest, best, most responsive and responsible bidder in the amount of $639,258.84. Their Contract Compliance Number is 31-0724866 (expires 1/31/14, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against John Eramo & Sons, Inc.
4. FISCAL IMPACT: Funds for this expenditure are available within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with John Eramo & Sons, Inc. for the Old Roberts Road Water Line Improvements Project; for the Division of Water; and to authorize an expenditure up to $639,258.84 within the Water Works Enlargement Voted Bonds Fund. ($639,258.84)
Body
WHEREAS, four bids for the Old Roberts Road 20-Inch Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on August 28, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from John Eramo & Sons, Inc. in the amount of $639,258.84; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Old Roberts Road 20-Inch Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water, for said project; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities to authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Old Roberts Road 20-Inch Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Old Roberts Road 20-Inch Water Line Improvements Project with John Eramo & Sons, Inc., 3670 Lacon Road, Hilliard, Ohio 43026; in the amount of $639,258.84; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the expenditure of $639,258.84 is hereby authorized for the Old Roberts Road 20-Inch Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690501-100001 (New Funding), OCA 665011, OL3 6629.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.