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File #: 2177-2013    Version: 1
Type: Ordinance Status: Passed
File created: 9/6/2013 In control: Public Utilities Committee
On agenda: 9/30/2013 Final action: 10/1/2013
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Sewer Brick with Hamilton Parker Company, to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract for Sewer Brick for the Division of Sewerage and Drainage, the primary user. This contract will provide for the purchase of sewer bricks and block to be used for various repair and replacement projects throughout the City of Columbus sewerage service area. The term of the proposed option contract would be approximately two years, expiring October 31, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 29, 2013.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005074). Nineteen (19) bids were solicited: (M1A-0, F1-3, MBR-0). One (1) bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Hamilton Parker Company, MAJ, CC# 20-3928062 expires 09/09/2015, Items 1-5, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Sewerage and Drainage, the primary user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase Sewer Brick with Hamilton Parker Company, to authorize the expenditure of $1.00 to establis...

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