Explanation
BACKGROUND: The Board of Health has been awarded $9,000.00 in additional grant funds from the Ohio Department of Health for the FY14 Child and Family Health Services program to purchase portable cribs from Cribs for Kids. It is a grant requirement that these additional funds be used to purchase the Cribs for Kids materials and support shipping and handling.
This ordinance authorizes the Director of Finance and Management to purchase portable cribs and associated supplies. Because these are proprietary items and Cribs for Kids is the sole manufacturer/distributor in the U.S., this purchase is being made in accordance with sole source provisions of the Columbus City Code.
Emergency action is requested to ensure the availability of these portable cribs for Columbus Public Health OIMRI clients in need.
Cribs for Kids' contract compliance number is 251442806, and expires 7/11/15.
FISCAL IMPACT: Funding for this purchase is budgeted in the Health Department Grants Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order with Cribs for Kids for the purchase of portable cribs for Columbus Public Health in accordance with sole source provisions of the City Code; to authorize the expenditure of $9,000.00 from the Health Department Grants Fund; and to declare an emergency. ($9,000.00)
Body
WHEREAS, Columbus Public Health provides portable cribs for clients of the OIMRI program; and,
WHEREAS, Columbus Public Health is in need of portable cribs and associated supplies for its OIMRI clients; and,
WHEREAS, Cribs for Kids is the sole supplier of these units; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to enter into contract with Cribs for Kids for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Cribs for Kids for the purchase of portable cribs and related supplies.
SECTION 2. That the expenditure of $9,000.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Department of Health, Department No. 50, Object Level One 02, Object Level Three 2140, Grant No. 501337, OCA Code 501337.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07(e), "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.