Explanation
Background:
This ordinance will authorize various expenditures for golf course equipment including triplex green and tee mowers, diesel powered fairway mowers, utility vehicles with attachments, sand bunker raking machines, and large leaf blowers to be purchased in accordance with Chapter 329 of the Columbus City Code.
Bids will be requested and administered through the Purchasing Office for any equipment over $1,000.00. Purchases under $1,000.00 will be purchased and administered through the Golf Division of Recreation and Parks. The Director of Finance and Management will be entering into any contracts over $1,000.00 on behalf of Recreation and Parks and will create the purchase order.
Emergency legislation is required to allow purchases to proceed as bids are being requested and equipment should be purchased immediately for Fall 2013 delivery.
Fiscal Impact:
$250,000.00 is required and budgeted in the Voted Parks and Recreation Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management and the Director of Recreation and Parks, respectively, to enter into contracts for the purchase of golf course equipment with vendors utilizing the purchasing provisions of the Columbus City Codes when required; to authorize the expenditure of $250,000.00 from the Voted Parks and Recreation Bond Fund 712 for said purchases; and to declare an emergency. ($250,000.00)
Body
WHEREAS, various expenditures for golf course equipment to be purchased through the City of Columbus Purchasing system are necessary within the Recreation and Parks Department; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition;
WHEREAS, funding is available for these purchases from unallocated balances within the Voted Parks and Recreation Golf Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the expenditure of said funds to ensure Fall 2013 delivery of equipment; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks is authorized to enter into contracts for the purchase of golf course equipment for purchases that do not exceed $1,000. Such purchases shall be administered through the Golf Division of the Department of Recreation and Parks.
Section 2. That the Director of Finance and Management is authorized to enter into contracts for the purchase of golf course equipment for purchases that exceed $1000. Such purchases shall be in accordance with Chapter 329 of the Columbus City Codes and will be administered by the Purchasing Office.
Section 3. That the expenditure of $250,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Bond Fund No. 712, , Dept. 51-03, Project No. 510429-100001 Equipment Replacement, Object Level 3 #6652, OCA Code 712901
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
Section 6. That this Council hereby recognizes that this ordinance does not identify vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest responsive and responsible and best bidder(s) to the Director of Recreation and Parks and or the Director of Finance and Management as per the terms of Columbus City Code 329.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.