Explanation
BACKGROUND: This ordinance authorizes the option to purchase Motorola Radio and Electronic Replacement Parts for the Department of Public Safety, Division of Support Services and all city agencies. The term of the proposed option contract will be through October 31, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005058. The Purchasing Office opened formal bids on August 22, 2013. This contract provides the ability to purchase repair and replacement parts for two way radios operating primarily on the City of Columbus public safety radio system, as well radios used by other City agencies.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005058). Eighty one (81) bids were solicited (MAJ: 77, MBR: 1, M1A: 1, HL1: 1, FL1: 1 ) Three (3) bids were received (MAJ: 3).
Power Products Unlimited submitted a response with an incomplete pricelist and the Purchasing Office has confirmed they do not sell the complete line of Motorola replacement parts. Motorola Solutions submitted additional terms and conditions which conflicted with the bid requirements.
Therefore, the Purchasing Office is recommending award of the contract to the lowest responsive, responsible and best bidder:
Holzberg Communications, Inc., CC#222864676, exp. 05/22/2014
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. The city agency will be requi...
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