Explanation
1. BACKGROUND
This ordinance seeks authorization for the Director of the Department of Public Service to enter into a Construction Guaranteed Maximum Reimbursement Agreement with The Athletic Club of Columbus (Athletic Club) for work to be done by the Athletic Club to allow the Department to proceed with work included in the Resurfacing - Resurfacing 2013 Project 2 contract.
In order for the Department to proceed with resurfacing work around the Athletic Club, the following public infrastructure must be improved: replace the curb on N. Lazelle Street from Gay St. to Broad St.; provide 1' wide concrete pavement repair in the street; and repair or replace ADA ramps at the SE corner of Lynn and Lazelle. Because the Athletic Club has hired engineers and contractors to do subsurface work at its building, the Department and the Athletic Club have agreed that the Athletic Club's engineers/contractors will improve this public infrastructure and that the Department would reimburse the Athletic Club for this work based upon bid prices in an existing Department of Public Service resurfacing contract.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for The Athletic Club of Columbus is 314119430. The expiration date is 8/29/2015.
3. FISCAL IMPACTS
Funds in the amount of $10,877.38 are available for this project in the Streets and Highways G.O. Bond Fund within the Department of Public Service. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary construction funding and prevent unnecessary delays in the Departments of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a Construction Guaranteed Maximum Reimbursement Agreement with The Athletic Club of Columbus for work to be done by the Athletic Club to allow the Department to proceed with work included in the Resurfacing - Resurfacing 2013 Project 2 contract; to authorize the expenditure of $10,877.38 from the Streets and Highways Bond Fund; and to declare an emergency. ($10,877.38)
Body
WHEREAS, The Columbus Athletic Club is engaged in subsurface structure renovations; and
WHEREAS, the Athletic Club's engineer/contractor will design/construct improvements in the right-of-way; and
WHEREAS, the Department of Public Service has agreed to reimburse the Athletic Club for improvements in the right-of-way; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this ordinance authorizes the Director of the Department of Public Service to enter into a construction guaranteed maximum reimbursement agreement with The Columbus Athletic Club for work on, but not limited to, on N. Lazelle Street from Gay St. to Broad St; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for the necessary construction project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530282-100069 / Resurfacing-Urban Paving-SR33 (PID86651) (Voted 2008)/ $514,000.00 / ($10,878.00) /$503,122.00
704 / 530282-100091 / Resurfacing-Downtown (Voted 2008) / $3,800,118.00 / $10,878.00 /$3,810,996.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100069 / Resurfacing-Urban Paving-SR33 (PID86651) / 06-6600 / 748569 / $10,877.38
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100091 / Resurfacing - Downtown / 06-6600 / 748291 / $10,877.38
SECTION 3. That the Director of the Department of Public Service, be and is hereby authorized to enter into a Construction Guaranteed Maximum Reimbursement Agreement with The Athletic Club of Columbus (Athletic Club), located at 136 E. Broad St., Columbus, Ohio, 43215 for work to be done by the Athletic Club to allow the Department to proceed with work included in the Resurfacing - Resurfacing 2013 Project 2 contract.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $10,877.38 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100091 / Resurfacing - Downtown / 06-6631 / 748291 / $10,877.38
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.