Explanation
To change the company name and Employer Identification number and modify option contracts numbered FL004338 for the purchase of Police Uniforms and Accessories and FL005119 for the purchase of Fire Uniforms and Supplemental Clothing for the Purchasing Office. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Roy Tailors Uniform Company of Columbus EIN#: 31-1261664 to Galls RT II, LLC d/b/a Roy Tailors Uniform Company of Columbus EIN#: 37-1739988 to be effective upon the official acquisition transaction date scheduled to occur the third week of September 2013.
1. Amount of additional funds: No additional funds are necessary to modify the option contracts.
2. Reason additional needs were not foreseen: The current company/contract holder is being acquired by another company.
3. Reason other procurement processes not used: The same exact products are required as origimnally bid . No lowering pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with original agreements.
FISCAL IMPACT: No additional funding is required to modify the option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain a source of uniforms, accessories, supplies and services with minimal interruptions for essential safety agencies utilizing these Universal Term Contracts, this ordinance is being submitted as an emergency.
Title
To authorize the Finance and Management Director to modify past, present and future purchase orders with Roy Tailors Unifiorm Company of Columbus to Galls RT II, LLC d/b/a Roy Tailors Uniform Company of Columbus a wholly owned subsidiary of Galls, Inc and to declare an emergency.
Body
WHEREAS, the Purchasing Office established two option contracts with Roy Tailors Uniform Company of Columbus for the purchase and related services associated with Fire and Police Uniforms; and
WHEREAS, Roy Tailors Uniform Company of Columbus is being acquired by Galls RT II, LLC d/b/a Roy Tailors Uniform Company of Columbus (EIN 37-1739988) a wholly owned subsidiary of Galls, LLC and they have agreed to honor past, present and future purchase purchase orders established from contract numbers FL004338 and FL005119; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Purchasing Office in that it is necessary to modify contracts numbered FL004338 and FL005119 immediately upon the acquisition finalization, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify contracts FL004338 and FL005119 and all past, present and future purchase orders pursuant to those contracts to reflect the change of the company name and EIN number from Roy Tailers Uniform Company of Columbus EIN 31-1261664 to Galls RT II, LLC d/b/a Roy Tailors Uniform Company of Columbus EIN 37-1739988 effective upon the official acquisition date estimated to be the third week of September.
SECTION 2. That these modifications are in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.