Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase an engineering services agreement with Stantec Consulting Services, Inc. for the Division of Power. The original authorizing ordinance #1474-2009 provided for professional engineering services for Phase I of the Geographical Information System (GIS) Conversion Services Project which consisted of data source preparation and documentation, project management and production methodology, proof of concepts of one (1) complete distribution circuit, verification of existing Power GIS data within the Downtown area and two (2) ArcFM software licenses.
Phase II authorized the expenditure for engineering services to complete the downtown underground power distribution system and to start the overhead distribution system. Phase II also included two (2) additional sets of software and training for the software purchased for this project. Phase III completed the distribution power system to include overhead and underground distribution power lines. Phase IV completed the secondary power system to include overhead and underground secondary power lines and meters to the City of Columbus power customers.
GIS Conversion Phases have been completed, and the City is now positioned to move forward with the implementation of the Responder Outage Management System (OMS) as proposed in the original RFP. The Responder OMS leverages the previously converted GIS power data to allow for the efficient tracking and conflict resolution related to outages within the Power distribution system.
1. Amount of additional funds for Phase V: $184,572.86
Org. Contract (Phase 1) Ord. 1474-2009; EL010405 $199,321.60
Modification #1 (Phase 2) Ord. 1784-2010; EL011312 $210,948.20
Modification #2 (Phase 3) Ord. 1568-2011; EL012396 $98,000.00
Modification #3 (Phase 4) Ord. 1453-2012; EL013554 $124,397.52
Modification #4 (Phase 5) Ord. 2350-2013; EL TBD $184,572.86
Total $817,240.18
2. Reasons additional goods/services could not be foreseen:
This was a planned modification; however, it was dependent upon the successful completion of the GIS Conversion.
3. Reason other procurement processes are not used:
This was a planned contract modification. The engineering services during this phase are a continuation of the services in Phase I, Phase II, Phase III and Phase IV.
4. How cost of modification was determined:
Costs were submitted by the Consultant and their Sub-Consultant and reviewed and verified by the City Project Manager.
CONTRACT COMPLIANCE INFO: Stantec Consulting Services Inc. 11-2167170, expires 12/21/13, Majority.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery List (State) produced no findings against Stantec Consulting Services, Inc.
FISCAL IMPACT: There is sufficient budget authority to cover this expenditure. There was no similar expenditure in 2011 and 2012.
ECONOMIC AND ENVIRONMENTAL IMPACT STATEMENT: The cost of this contract modification was planned in the original legislation so the economic impact was minimized. This legislation is not estimated to result in any change in condition to the environment.
Title
To authorize the Director of Public Utilities to enter into a planned modification for the engineering services agreement with Stantec Consulting Services, Inc. for the Geographical Information System (GIS) Conversion Services Project and to authorize the expenditure of $184,572.86 from the Electricity Operating Fund. ($184,572.86)
Body
WHEREAS, Contract No. EL010405, for Phase I, was authorized by Ordinance No. 1474-2009, passed December 14, 2009, was executed May 20, 2010, and approved by the City Attorney on June 07, 2010; and
WHEREAS, Contract No. EL011312, for Phase II, was authorized by Ordinance No. 1784-2010, passed December 16, 2010, was executed February 10, 2011, and approved by the City Attorney on February 16, 2011; and
WHEREAS, Contract No. EL012396, for Phase III, was authorized by Ordinance No. 1568-2011, passed October, 24, 2011, was executed February 2, 2012, and approved by the City Attorney on February 6, 2012; and
WHEREAS, Contract No. EL013554, for Phase IV, was authorized by Ordinance No. 1453-2012, passed July 23, 2012, was executed September 20, 2012, and approved by the City Attorney on October 3,2012; and
WHEREAS, the Division of Power would like to modify and increase the engineering services agreement with Stantec Consulting Services, Inc. for the implementation of the Responder Outage Management System (OMS) to allow for the efficient tracking and conflict resolution related to outages within the Power distribution system; and
WHEREAS, the implementation of the Responder Outage Management System (OMS) is necessary for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase Contract No. EL010405 with Stantec Consulting Services, Inc., for the implementation of the Responder Outage Management System (OMS). Total amount of this modification is ADD $184,572.86. Total contract amount including this modification is $817,240.18.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That to pay the cost of the aforesaid contract, the expenditure of $184,572.86, or so much thereof as may be needed, is hereby authorized as follows:
Fund Name: Division of Power
Fund No.: 550
Dept./Div.: 60-07
OCA: 600783
OL3: 3358
Amount: $184,572.86
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.