Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into modification (Mod #1) agreement for construction administration and inspection services with DLZ Ohio, Inc. for the Scioto Greenways Project. This project is the inspection portion of the Scioto Greenways construction project.
2. MULTI-YEAR CONTRACT:
This contract utilizes the fixed direct labor, overhead, and fixed fee rates for the DLZ CA/CI agreement that covers the 2011-2013 period. The rates schedules established within this agreement will remain in force throughout the life of the 2011 - 2013 contract. Based on an RFP process using pre-determined criteria a selection committee submitted the rankings to the Director of Public Utilities who determined that DLZ Ohio, Inc., Prime Engineering & Architects, Inc., and Stantec Consulting Services, Inc. were the highest ranking firms capable of providing the required services.
2.1 Amount of additional funds to be expended: $297,471.19
Original Contract Amount: $1,216,950.00
Modification No. 1 (current) $ 297,471.19
Total (Orig. + Mod 1) $1,514,421.19
2.2. Reasons additional goods/services could not be foreseen:
This was a planned contract modification identified in the original contracting legislation under Ordinance No. 0471-2011.
2.3. Reason other procurement processes are not used:
This contract was anticipated to be funded per the original authorized legislation under Ordinance No. 0471-2011 as new CA/CI project needs arose. The process of selecting and contracting with a new team at this time would cause undo delays.
2.4. How cost of modification was determined:
The contract rates were established in the original contract which established fixed direct labor, overhead, and fixed fee rates for the period of 2011-2013.
3. FISCAL IMPACT:
This ordinance will require a transfer of funds within the Sanitary Sewer General Obligation Bond Fund, Fund 664, to establish sufficient funding and authority for this project and an amendment to the 2013 Capital Improvements Budget is necessary.
4. CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 01/19/2015
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
5. EMERGENCY DESIGNATION: An emergency designation is not required at this time.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the construction administration and inspection services agreement with DLZ Ohio, Inc.; to authorize a transfer within and an expenditure of $297,471.19 from the Sanitary Sewer General Obligation Bond Fund; and to authorize an amendment to the 2013 Capital Improvements Budget. ($297,471.19)
Body
WHEREAS, Contract No. EL011863 for $1,216,950.00 was authorized by Ordinance No. 0471-2011, passed April 25, 2011was executed on July 01, 2011, and approved by the City Attorney on July 06; and
WHEREAS, Modification No. 1 is needed for the inspection of the Scioto Greenways Project; so that its capital improvements projects are completed in accordance with the Department's design requirements in order to ensure the continued operation of its sanitary infrastructures; and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the construction administration and construction inspection services agreement with DLZ Ohio, Inc., to provide inspection services for the Scioto Greenways Project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a planned modification of the professional engineering services agreement with DLZ Ohio, Inc., 6121 Huntley Rd., Columbus, Ohio 43229, that will provide construction administration and inspection services for sewer improvement and water projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer within a total of $297,471.19 from within the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Division 60-05 | Obj Lvl 3 6686:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650405-100008 | Early Ditch Relief Area | 654058 | -$297,471.19
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650800-100012 | Scioto Greenways | 648012 | +297,471.19
SECTION 3. That the 2013 Capital Improvements budget Ordinance No. 0645-2013 is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650405-100008 (Carryover) | Early Ditch Relief Area | $0 | $465,405 | (+$465,405)
Increase authority for Cancellation - (Only Use $297,472)
664 | 650752-100000 (Carryover) | Columbus Coated Fabrics | $465,405 | $167,933 | (-$297,472)
664 | 650800-100012 | Scioto Greenways | $0 | $297,472 | (+$297,472)
SECTION 4. That the Director of Public Utilities be and hereby is authorized is to expend up to a maximum of $297,471.19 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | into Scioto Greenways Project | Div. 60-05 | 648012 | Obj Lvl 3: 6686.
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650800-100012 | Scioto Greenways | 648012 | +297,471.19
SECTION 5. That the said firm, DLZ Ohio, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.