Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology (DoT) to renew a software maintenance and support agreement with Lytrod Software, Inc. The original agreement (associated with purchase order EE004330) was established August 1, 2007 and provided software maintenance and support through December 31, 2007. The agreement was most recently renewed through purchase order EL013715, authorized by ordinance 2113-2012, passed November 5, 2012. This renewal will provide for software maintenance and support for the period January 1, 2014 to December 31, 2014 at a cost of $1,360.00.
Lytrod Proform Designer software is utilized by DoT in conjunction with its Xerox 4635 production printers to print utility bills and other forms for its City department customers. This software is necessary to ensure that printed documents are formatted correctly.
Lytrod is the sole source provider of maintenance and support for its software, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.07.
FISCAL IMPACT:
During the years 2011 and 2012, the Department of Technology expended $3,750.00 and $1,360.00 with Lytrod Software Inc. for software maintenance and support. The cost associated with this year's software maintenance and support renewal is $1,360.00. Funds for this purchase have been identified and are available within the Department of Technology, Information Services Division, Internal Service Fund. The aggregate contract total amount including this renewal is $10,220.00.
EMERGENCY DESIGNATION:
Emergency action is requested to ensure that the needed purchase, contract and services are not delayed; to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; and to ensure no service interruptions.
CONTRACT COMPLIANCE:
Vendor Name: Lytrod Software Inc. C.C#: 68 - ...
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