Explanation
BACKGROUND: This ordinance will establish an Auditor's Certificate and authorize an expenditure for the purchase of fire-rated undergarments for the Fire Division's uniform Quartermaster in the amount of $250,000.00 through the City of Columbus Purchasing Office. All bids will be obtained and contracts awarded using the City Code 329, however, this legislation will set up all the required funding to enter into contract with the selected vendor.
The proposed undergarment has been determined to show similar signs of durability as other fire rated clothing and provide better fit and comfort than current undershirts. The Division of Fire will gradually transition from the current cotton undershirts to the fire rated undergarment over a period of three years.
Bid Information: Bid opening will commence upon approval of the specifications and subsequent solicitation for said merchandise, which is projected to occur after the final 2013 City Council meeting. The required items will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management.
Emergency Designation: Emergency legislation is required to proceed with the funding for the undergarment immediately while the bidding is in process to continue fire uniform issuance without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $250,000.00 from the General Fund with a provider of fire-rated undergarments for Fire Division personnel. The Fire Division has budgeted these funds in the 2013 Operating Budget.
Title
To authorize and direct the Director of Finance and Management to enter into contract for the purchase of fire-rated undergarments for Fire Division personnel; to establish an Auditor's Certificate of $250,000.00 from the General Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Fire Division has a need to purchase fire-rated undergarments for issuance to personnel via it's Quartermaster; and
WHEREAS, the Fire Division is in the process of developing specifications for these undergarments; and
WHEREAS, all items will be bid through the City of Columbus Purchasing Office and all contracts will be approved by the Director of Finance and Management; and
WHEREAS, there is a need for the Division of Fire to encumber current year funds for this purchase, which is projected to occur after the final City Council meeting of 2013; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to encumber funds to enter into contract with a provider of fire-rated undergarments, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Fire Division, be and is hereby authorized and directed to enter into contract with a provider of fire-rated undergarments based on bid specifications and the subsequent solicitation currently in process.
SECTION 2. That the City Auditor be and is hereby authorized to encumber funds in the amount of $250,000.00, or so much thereof as may be needed, for this expenditure as follows:
|DIV 30-04 | FUND 010 | OBJ LEVEL ONE 02 | OBJ LEVEL THREE 2221 | OCA 301531 |
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive and responsible and best bidders to the Director of Public Safety and or the Director of Finance and Management as per the terms of Columbus City Code 329.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.