Explanation
BACKGROUND:
This ordinance authorizes the appropriation of $1,678,878.26 within the Special Income Tax Fund and authorizes the Director of the Department of Technology to renew and modify an agreement with Software House International Corp. (SHI), utilizing the State of Ohio Multiple Award Contract (MAC) 0A1108, with an expiration date of 6/30/2015, authorized for the City's use by Ordinance No. 582-87, for acquiring Microsoft enterprise software licensing. The original agreement (EL012318) was authorized by ordinance 2075-2011, passed December 5, 2011. The agreement was most recently renewed by authority of ordinance 2463-2012, passed December 3, 2012, through purchase order EL013765. This ordinance will authorize funding for the third year of the agreement, January 1 to December 31, 2014, at a cost of $1,402,269.76.
This ordinance will also authorize a modification to the agreement in the amount of $276,608.50, bringing the total cost to $1,678,878.26. This modification is needed to incorporate additional Microsoft licenses needed to support the Division of Police and other City departments. The need to add additional licensing was not anticipated at the time of the original agreement. To take advantage of the most favorable pricing available for Microsoft software, it is in the City’s best interests to utilize the existing agreement with SHI, instead of utilizing alternative procurement methods. The price of the additional software reflects the pricing available to all public sector organizations in Ohio through the State of Ohio MAC.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract and establish a purchase order by 12/13/2013 in order to process payment due on licenses by 01/01/2014 from the supplier at the price offered.
FISCAL IMPACT:
In 2011 and 2012 $1,241,801.55 and $1,771,378.76. was expended respectively with SHI International Corp. (SHI) for acquiring Microsoft enterprise software lic...
Click here for full text