Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project. This purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with the following vendor:
Network Dynamics Inc, Network Hardware/Maintenance $204,534.14 (FL005447, BPCMP30H- Expiration Date: 6/30/16)
Network Dynamics Inc. will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus.
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to upgrade hardware that has reached End Of Life (EOL) support. These upgrades are associated with the installation of high speed routing, switching, and security components which will provide reliable delivery of Voice Over IP (VOIP), Video and Data services across the City and avoid lengthy outages due to network hardware failure.
This effort is necessary to effectively mitigate the risk of service interruption to the City's Metronet network infrastructure which will lessen any risks associated with technology and communications services essential for daily operations. In addition, the upgrade will minimize disruptions of critical functions as a result of aging infrastructure component failures.
FISCAL IMPACT:
Funding in the amount of $204,534.14 was budgeted and is available for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project within the Department of Technology, Information Services Division, Capital Improvement Bond Fund, Project Number: 470046-100002, Rounting Equipment Project.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Network Dynamics Incorporated F.I.D#/C.C#: 36 - 3941419 Expiration Date: 11/07/2014
Title
To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project from a Universal Term Contract (UTC) established for the Department of Technology; to authorize the expenditure of $204,534.14 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($204,534.14)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of hardware equipment associated with the Metronet EOL network equipment upgrade project. This purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC, BPCMP30H, FL005447; expiration 6/30/2016), and
WHEREAS, currently, the Department of Technology has a need to upgrade hardware connected to the Metronet's network infrastructure to replace aging network infrastrucute components providing data connectivity that allows all city agencies and departments to communicate and support other business functions , and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Network Dynamics Incorporated for hardware and maintenance, in connection with the Metronet EOL network equipment upgrade, from a pre-existing Universal Term Contract (UTC), to maintain on-going support and daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Network Dynamics Incorporated, for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project, in the amount of $204,534.14, from the Universal Term Contract ( FL005447 (BPCMP30H) that expires 6/30/2016).
SECTION 2: That the expenditure of $204,534.14 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept/Div.:47-02| Fund 514| Sub-fund 002| OCA Code: 475142| Project Number: 470046-100002{Carryover Funds}| Project Name: Routing Equipment Upgrade Project| Obj. Level 1: 06| Obj. Level 3: 6644| Amount $35,000.43| Information Services Bond Fund|
Dept/Div.:47-02| Fund 514| Sub-fund 002| OCA Code: 475142| Project Number: 470046-100002| Project Name: Routing Equipment Upgrade Project| Obj. Level 1: 06| Obj. Level 3: 6644| Amount $169,533.71| Information Services Bond Fund|
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.