Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew and modify a contract with Software House International (SHI), for Quest software subscription renewals. DoT uses Quest software to audit changes in the City’s technology environment, ensuring that the environment is secure. The original agreement (EL013748) was authorized by ordinance 2312-2012, passed November 12, 2012, pursuant to solicitation SA004500. That agreement included options to renew for two additional one year terms. This renewal is the first of the two options, and will provide software subscriptions for the period December 1, 2013 through December 31, 2014, at a cost of $27,476.39.
This ordinance will also authorize a modification to incorporate Quest software subscriptions for 3,000 additional licenses required to support the Police Division technology infrastructure. The subscriptions are for the period January 31, 2014 through December 31, 2014 at a cost of $15,930.00. The need for DoT to support Police Division technology infrastructure was not known at the time of the original agreement, so this modification was not foreseen. As SHI is already providing Quest subscriptions through an existing contract awarded through competitive bidding, it is in the City’s best interests to obtain additional subscriptions through SHI instead of utilizing alternate procurement methods. The cost of the additional license subscriptions was quoted by the vendor and accepted by the Department of Technology, consistent with pricing proposed in response to solicitation SA004500.
Given the need to increase the license subscriptions beyond quantities specified in the original bid, this ordinance will authorize a waiver of competitive bidding provisions in accordance with section 329.27 of Columbus City Code.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted service...
Click here for full text