Explanation
This ordinance will pay for costs associated with the replacement of the antiquated HVAC systems that are currently at the Tuttle Community Center along with a room addition to the center to house the new larger and more efficient equipment. Improvements will include adding air conditioning to this entire facility. A small portion of this ordinance ($30,000.00) will pay for the replacement of a roof HVAC unit at the Gillie Senior Center as well. Planning Areas: 13 (Tuttle), 6 (Gillie)
Bids were received by the Recreation and Parks Department on October 29th, 2013 for the Tuttle Community Center HVAC Replacement Project, as follows:
Status Bid Amount
RW Setterlin Building MAJ $1,995,000
Charter Hill MAJ $2,019,303
Farber Corp MAJ $2,130,000
General Temperature FBE $2,161,000
Aggressive Mechanical MAJ $2,254,000
Principal Parties:
RW Setterlin Building Co.
Mark Setterlin (Contact)
560 Harmon Avenue
Columbus, OH 43223
614-586-0233 (Phone)
31-0836188 compliant through: 11/29/14
Fiscal Impact: $2,194,500.00
Title
To authorize the City Auditor to transfer $1,164,500.00 within the voted Recreation and Parks Bond fund 702; to amend the 2013 Capital Improvements Budget Ord. 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with RW Setterlin Building Company for the Tuttle Community Center HVAC Replacement Project; to authorize the expenditure of $1,995,000.00 and a contingency of $199,500.00 for a total of $2,194,500.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($2,194,500.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on October 29th, 2013 for the Tuttle Community Center HVAC Replacement Project and will be awarded to RW Setterlin Building Co on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Tuttle Community Center HVAC Replacement Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with RW Setterlin Building Company for the Tuttle Community Center HVAC Replacement Project so that work can be completed on schedule thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $1,164,500.00 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100128 (Gillie Senior Center) 735128 6621 $970,000.00
510112-100000 (Park Acquisition - Misc.) 702112 6621 $116,200.00
510112-100104 (Planning Area 4 Land Acq.) 711214 6621 $78,300.00
TO:
Project OCA Code Object Level 3 Amount
510035-100237 (Tuttle Rec. Center) 735237 6621 $1,164,500.00
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510035-100237 / Tuttle Rec. Center / $1,000,000 (SIT Supported)
Fund 702; Project 510035-100128 / Gillie Senior Center / $1,000,000 (SIT Supported)
Fund 702; Project 510112-100000 / Park Acquisition - Misc./ $937,141 (SIT Supported)
Fund 702; Project 510112-100104 / Planning Area 4 Land Acq. / $78,300 (SIT Supported)
AMENDED TO:
Fund 702; Project 510035-100237 / Tuttle Rec. Center / $2,164,500 (SIT Supported)
Fund 702; Project 510035-100128 / Gillie Senior Center / $30,000 (SIT Supported)
Fund 702; Project 510112-100000 / Park Acquisition - Misc./ $820,941 (SIT Supported)
Fund 702; Project 510112-100104 / Planning Area 4 Land Acq. / $0 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with RW Setterlin Building Company for the Tuttle Community Center HVAC Replacement Project.
SECTION 4. That the expenditure of $2,194,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100237 (Tuttle Rec. Center) 735237 6621 $2,164,500.00
510035-100128 (Gillie Senior Center) 735128 6621 $30,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.