Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a professional services contract with Stantec Consulting Services, Inc. for Geographic Information System (GIS) Sewer Lateral Data Conversion Services for the Division of Sewerage and Drainage. The intent of this project is to use existing sewer permits to create a Sewer Lateral layer for the GIS which will provide more analytical capabilities of the GIS as well as create a more efficient method for displaying the sewer permits via the GIS which is not currently available. This project supports the directives of the Department of Public Utilities' (DPU) Technology Master Plan dated August 2004.
Due to the fact that the Division of Sewerage and Drainage does not have sufficient personnel to perform this project in a timely manner, the Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14, Columbus City Codes, 1959. Two hundred eighty-three (283) vendors (12 MBR, 16 M1A, 1 HL1, 12 F1, 9 AS1 and 233 MAJ) were solicited (SA005022), and two (2) proposals (2 MAJ) were received and opened on August 2, 2013. The evaluation and final ranking of the firms was based upon the criteria specified in the RFP.
Based on the evaluation of the proposals received, Stantec Consulting Services, Inc. was selected. The project duration is currently estimated at 18 months.
SUPPLIER: Stantec Consulting Services, Inc. (11-2167170 <tel:11-2167170>), Expires December 21, 2013
Stantec Consulting Services, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $600,000.00 is budgeted and needed for this purchase.
$0.00 was spent in 2012
$0.00 was spent in 2011
Title
To authorize the Director of Public Utilities to enter into a professional services contract with Stantec Consulting Services, Inc. for Geographic Information System (GIS) Sewer Lateral Data Conversion Services for the Department of Public Utilities, and to authorize the expenditure of $600,000.00 from the Sewer System Operating Fund. ($600,000.00)
Body
WHEREAS, the Department of Public Utilities has a need to enter into a professional services contract for Geographic Information System (GIS) Sewer Lateral Data Conversion Services for the Division of Sewerage and Drainage, and
WHEREAS, the intent of this project is to use existing sewer permits to create a Sewer Lateral layer for the GIS which will provide more analytical capabilities of the GIS as well as create a more efficient method for displaying the sewer permits via the GIS which is not currently available, and
WHEREAS, this project supports the directives of the Department of Public Utilities' (DPU) Technology Master Plan dated August 2004, and
WHEREAS, the Division of Sewerage and Drainage does not have sufficient personnel to perform this project in a timely manner, therefore, making it necessary to obtain the services of consulting engineers, and
WHEREAS, the procurement was conducted in accordance with the Request for Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959, and
WHEREAS, two proposals were received and reviewed by the Department of Public Utilities on August 2, 2013, Solicitation SA005022, for Geographic Information System (GIS) Sewer Lateral Data Conversion Services. The evaluation and final ranking of the firms was based upon the criteria specified in the RFP, and
WHEREAS, based on the evaluation of the proposals received, Stantec Consulting Services, Inc. was selected, and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional services with Stantec Consulting Services, Inc. for the Geographic Information System (GIS) Sewer Lateral Data Conversion Services contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is authorized to enter into a professional services contract with Stantec Consulting Services, Inc., for Geographic Information System (GIS) Sewer Lateral Data Conversion Services, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $600,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605077
Object Level 1: 03
Object Level 03: 3336
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.