Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, and services for the Fleet Management Division.
City Universal Term Contracts (UTC's) are in place for some of these parts, supplies, and accessories. Otherwise, parts not on a city UTC can be purchased from various contracts established pursuant to the city’s procurement code. In addition, ordinance 0320-2013, passed on February 14, 2013 originally authorized Fleet to issue purchase orders and expend for various parts, supplies, and services in response to emergency situations. The spending authority granted by ordinance 0320-2013 has been largely exhausted, thereby necessitating additional spending authority to sustain operations until the 2014 operating budget is adopted.
Fiscal Impact: This legislation authorizes an expenditure of $900,000.00 with various vendors to purchase automotive parts, supplies, and services. Funding for these expenditures exists within the Fleet Management 2013 operating budget.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts, supplies, and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles. This ordinance is for the purpose of maintaining operations until the 2014 operating budget is adopted.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, services, as well as for emergency parts and repair services for the Fleet Management Division per the terms and conditions of various established contracts and Universal Term Contracts; to authorize the expenditure of $900,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($900,000.00)
Body
WHEREAS, various automotive parts, supplies, and service contracts have been established through the formal competitive bid process of the Purchasing Office; ...
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