Explanation
1. BACKGROUND
This legislation allows the Department of Public Utilities to reimburse the Department of Public Service for work that Public Service performed on behalf of Public Utilities on Idlewild Drive and Manor Drive as part of a Department of Public Service resurfacing project.
Ordinance 1250-2011 authorized the Department of Public Utilities to enter into contract for the Idlewild Drive Storm Sewer project, which included work on Idlewild Drive and Manor Drive. The scope of work on Idlewild Drive and Manor Drive included repaving half of the roadway -- only the half impacted by DPU's underground work. The Department of Public Service's Resurfacing - Resurfacing 2013 Project 2 contract included streets in the area of Idlewild Drive and Manor Drive. Because of the proximity of DPS' contractor, the two agencies determined that it would be cost effective to have DPS' contractor resurface each entire street, not just half of each street.
The Department of Public Utilities agreed to reimburse the Department of Public Service once work was completed on Idlewild Drive and Manor Drive.
2. FISCAL IMPACT
A transfer of funds in the amount of $65,199.40 will be necessary within the Water Works Enlargement Voted Bonds Fund and funds in the amount of $8,554.76 are available from DPU, Division of Sewerage and Drainage in the Storm Recovery Zone Super B.A.B.s Fund. An amendment to the 2013 Capital Improvements Budget will also be required. Once the funds are available, the Department of Public Service shall submit an internal bill to the Auditor's Office.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to reimburse Public Service in a timely manner so the funds can be used for another project.
Title
To authorize the Director of Public Utilities to reimburse the Department of Public Service for work that Public Service performed on behalf of Public Utilities on Idlewild Drive and Manor Drive; to authorize a transfer and expenditure up to $65,199.40 from the Water Works Enlargement Voted Bonds Fund, and to authorize a transfer and expenditure up to $8,554.76 from Storm Recovery Zone Super B.A.B.s Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($73,754.16)
Body
WHEREAS, Department of Public Service performed work on behalf of the Department of Public Utilities on Idlewild Drive and Manor Drive; and
WHEREAS, Department of Public Utilities agreed to reimburse Public Service for this work; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water, and the Storm Recovery Zone Super B.A.B.s Fund for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that Public Utilities should reimburse Public Service in a timely manner so the funds can be used for another project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to reimburse Public Service for work Public Service performed on behalf of Public Utilities on Idlewild Drive and Manor Drive.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Sewerage and Drainage
Dept./Div. No.: 60-15
OL3: 6621
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
677| Storm Recovery Zone Super B.A.B.s Fund | 677999-100000 | Unallocated Balance Fund 677| 677999
| $40,622.71
SECTION 3. That the City Auditor is hereby authorized to transfer $65,199.40 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6698, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690501-100001 (New Funding) | Old Roberts WL Imp's | 665011 | -$65,199.40
606 | 690236-100008 (New Funding) | Idlewild Area WL Imp's | 692368 | +$65,199.40
SECTION 4. That the City Auditor is hereby authorized to transfer $8,554.76 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-15, Storm Recovery Zone Super B.A.B.s Fund, Fund No. 677, Object Level Three 6698, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
677 | 677999-100000 | Unallocated Balance Fund 677 | 677999| -$8,554.76
677 | 610973-100000 | Idlewild Drive SSI | 677973 | +$8,554.76
SECTION 5. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690501-100001 (New Funding) | Old Roberts WL Imp's | $639,259 | $704,458 | +$65,200
(establish authority to match cash)
606 | 690501-100001 (New Funding) | Old Roberts WL Imp's | $704,458 | $639,258 | -$65,200
606 | 690236-100008 (New Funding) | Idlewild Area WL Imp's | $0 | $65,200 | +$65,200
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
677 | 677999-100000 | Unallocated Balance Fund 677 | $10,710 | $40,623 | +$29,913
(establish authority to match cash)
677 | 677999-100000 | Unallocated Balance Fund 677 | $40,623 | $32,068 | -$8,555
677 | 610973-100000 | Idlewild Drive SSI | $0 | $8,555 | +$8,555
SECTION 6. That for the purpose of paying the cost of this refund the sum of up to $65,199.40 or so much thereof as may be needed, is hereby authorized to be expended from the Water Works Enlargement Voted Bonds Fund and the sum of up to $8,554.76 or so much thereof as may be needed, is hereby authorized to be expended from the Storm Recovery Zone Super B.A.B.s Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 | 690236-100008 (New Funding) | Idlewild Area WL Imp's | 06-6698 / 692368 / $65,199.40
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 | 610973-100000 | Idlewild Drive SSI | 06-6698 / 677973 / $8,554.76
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.