Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for removal of hazardous and non-hazardous waste materials. The contract was formally bid through SA004286. It was not bid for a particular building, but encompassed all buildings under the purview of Facilities Management. Legislation was not necessary earlier because the contract did not exceed $20,000.00.
A modification of the contract is necessary for the remediation of hazardous materials at 757 Carolyn Avenue. This modification will provide additional funding for the removal and disposal of 8,928 square feet of carpet, floor tile, mastics, and associated glue layers.
In addition, this legislation will provide funding for the removal of hazardous and non-hazardous waste materials at 640 Nationwide Boulevard. The contractor will dispose of cleaning solution and carpet cleaner, used oil, oil-based paint, and other hazardous/non-hazardous waste materials.
Ohio Technical Services, Inc. was chosen to perform this work because it is the Facilities Management Division's current contractor for inspection, testing, removal and/or remediation of asbestos, lead, mold, and hazardous materials. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
EMERGENCY ACTION is requested to ensure that disposal of hazardous and non-hazardous waste materials can occur in accordance with federal and state regulations.
Ohio Technical Services, Inc. Contract Compliance No. 31-1640431, expiration date December 18, 2014.
Fiscal Impact: The cost of this modification is $90,000.00. Funding is budgeted and available within the 2013 Facilities Management Operating Budget.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Ohio Technical Services for the inspection, testing, removal and/or remediation of asbestos, lead, mold, and various hazardous materials; to authorize the expenditure of $90,000.00 from the General Fund; and to declare an emergency. ($90,000.00)
Body
WHEREAS, the original contract was bid through SA004286; and
WHEREAS, it is necessary for said contract to be modified to allow for hazardous and non-hazardous waste material removal; and
WHEREAS, an emergency exists in the usual daily operation of Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Ohio Technical Services, Inc. for the inspection, testing, removal and/or remediation of asbestos, lead, mold, and hazardous materials, thereby preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized and directed to modify a contract on behalf of the Facilities Management Division with Ohio Technical Services for the inspection, testing, removal and/or remediation of asbestos, lead, mold, and various hazardous materials.
SECTION 2. That the expenditure of $90,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Div.: 45-07
Fund: 010
OCA: 450039
Object Level 1: 03
Object Level 3: 3376
Amount: $90,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.