Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for various City facilities.
This modification will provide funding for landscape maintenance and snow removal for the I-71 Complex, the Columbus Public Health, various Police Sub-Stations, the Police Academy, Police Property Recovery Center, Strategic Response Bureau, and the Fire Training Academy. Funding is also provided for landscape maintenance at the Central Safety Building, Alum Creek Administration, the three Family Health and Wellness Centers, the Impound Lot, and the Police ("lieutenants") Parking Lot. This modification will provide funding for mowing and snow removal at various Police Sub-Stations and mowing at various facilities under the purview of the Facilities Management Division.
Formal bids were solicited and the City received three bids as follows (0 FBE, 0 MBE):
Winnscapes $244,733.11
Hickman Lawncare, Inc. $249,150.00
EMI $315,690.00
The Facilities Management Division recommends the bid be awarded to the lowest, responsive, and responsible bidder, Winnscapes.
Emergency action is requested to ensure mowing, landscape maintenance, and snow removal services continue without interruption.
Winnscapes Contract Compliance No. 31-1313521, expiration date October 23, 2015.
Fiscal Impact: The cost of this contract is $250,000.00. Funding is budgeted and available within the General Fund for this contract.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for various City facilities; to authorize the total expenditure of $250,000.00 from the General Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Facilities Management Division solicited formal bids for mowing, landscape maintenance, and snow removal; and
WHEREAS, Winnscapes was the lowest, most responsive, and responsible bidder for said services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance Director to enter into a contract for mowing, landscape maintenance, and snow removal services for various City facilities, thereby ensuring necessary services continue without interruption, thereby, preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for various City facilities.
SECTION 2. That the expenditure of $250,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $231,380.00
Division: 30-01
Fund: 010
OCA Code: 300327
Object Level 1: 03
Object Level 3: 3390
Amount: $18,620.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.