Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, with an expiration date of June 30, 2014, authorized for the City's use by Ordinance No. 582-87, for the purchase of technology staff augmentation services. Web development services are needed to enable the Department of Building and Zoning Services (BZS) to process stored credit card transactions at their customer service counter.
The purchase order will provide for up to 668.57 hours of web development service delivered over a period not to exceed seven (7) months from the date of a certified purchase order. The total cost of the service is $49,922.27 (at a fixed hourly rate of $74.67). This service will enable BZS to process credit card transactions at its customer service desk, without the need for physical presence of the credit card. The solution will be developed using modern web technologies, and will interface with the City's ePayment services vendor (currently First Data/Paypoint) as well as with Accela.
This ordinance will also authorize and provide payment for the Department of Technology personnel/staff that will assist in implementing the Police Infrastructure Project in the amount of $80,850.00.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE:
Vendor Name: Computer Aid, Inc. CC #: 23 - 2180878 Expiration Date: 10/26/2014
FISCAL IMPACT:
The total cost for the services identified within this ordinance is $130,772.27. Funds have been identified and are budgeted within the Department of Technology, Internal Service Fund Direct Charge budget for the Department of Building and Zoning Services ($49,922.27) and the Information Services Bond Fund for project 470047-100008 Police Infrastructure Project ($80,850.00).
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Computer Aid, Inc., utilizing a State of Ohio Multiple Award Contract for the purchase of technology staff augmentation services, web development services; and to authorize the expenditure of $49,922.27 from the Department of Technology, Internal Service Fund and to authorize and provide payment for the Department of Technology personnel/staff that will assist in implementing the Police Infrastructure Project in the amount of $80,850.00 from the Information Services Bond Fund, and to declare an emergency ($130,772.27).
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, with an expiration date of June 30, 2014, to provide for up to 668.57 hours of technology staff augmentation services- web development delivered over a period not to exceed seven (7) months from the date of a certified purchase order at a cost of $49,922.27; and
WHEREAS, this ordinance will also authorize and provide payment for the Department of Technology personnel/staff that will assist in implementing the Police Infrastructure Project in the amount of $80,850.00; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, for the purchase of technology staff augmentation services for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, with an expiration date of June 30, 2014, authorized for the City's use by Ordinance No. 582-87, for the purchase of technology staff augmentation services; web development services totaling $49,922.27. This ordinance will also authorize and provide payment for the Department of Technology personnel/staff that will assist in implementing the Police Infrastructure Project in the amount of $80,850.00. The total amount of funding requested via this ordinance is $130,772.27.
SECTION 2: That the sum of $130,772.27 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized to be expended from:
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 240|OCA Code: 514240|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $49,922.27 |{ Computer Aid, Inc.}|
Dept./Div.: 47-02|Fund: 514|Subfund: 002|Project Name: Police Infrastructure Project|Project Number: 470047-100008|OCA Code: 514478|Obj. Level 1: 06 |Obj. Level 3: 6655|Amount: $80,850.00 |{DoT- personnel/staff}|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.