Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Network Dynamics Incorporated, for Cisco unified communications phone systems needed to implement unified communications technology for the City. This purchase will be accomplished through the Universal Term Contract (UTC) that is established with Network Dynamics Incorporated under FL005447 (BPCMP30H) that expires June 30, 2016. The total amount of the purchase order is $24,380.00.
This ordinance will also authorize the expenditure of unencumbered funds ($12,800.00) within the Information Services, Build America Bond Fund (B.A.B.), Telephone upgrade project and will amend the 2013 Capital Improvement Budget (CIB).
FISCAL IMPACT:
Funding in the amount of $24,380.00 was budgeted and is available for the Cisco unified communications phone systems associated with the Telephones Upgrades project within the Department of Technology, Information Services Division, Capital Improvement Bond Fund, Project Number: 470052-100000 with $12,800.00 of Build America Bond funds, and the remaining $11,580.00 from Subfund: 02 for a total of $24,380.00.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Network Dynamics Incorporated F.I.D#/C.C#: 36 - 3941419 Expiration Date: 11/07/2014
Title
To amend the 2013 Capital Improvement Budget and appropriate $12,800.00 within the Information Services Bond Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Network Dynamics Incorporated, for Cisco unified communications phone systems associated with the Telephones Upgrades project through the Universal Term Contract (UTC) established with Network Dynamics Incorporated for the Department of Technology; to authorize the expenditure of $24,380.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($24,380.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Network Dynamics Incorporated, for Cisco unified communications phone systems associated with the Telephones Upgrades project; and
WHEREAS, this purchase order for $24,380.00 will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC, BPCMP30H, FL005447; expiration 6/30/2016), to acquire and implement unified communications technology for the City to allow all city agencies and departments to communicate and support other business functions , and
WHEREAS, this ordinance will amend the 2013 Capital Improvement Budget (CIB); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Network Dynamics Incorporated, for Cisco unified communications phone systems from a pre-existing Universal Term Contract (UTC), to maintain on-going support and daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Network Dynamics Incorporated, for Cisco unified communications phone systems associated with the Telephones Upgrades project, in the amount of 24,380.00, from the Universal Term Contract ( FL005447 (BPCMP30H) that expires 6/30/2016).
SECTION 2: That the 2013 Capital Improvement Budget is hereby amended as follows:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514/ (B.A.B. Carryover)
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
Telephone Upgrades Project/:
470052-100000 / 003 - 0 - $12,800 $12,800
SECTION 3: That the expenditure of 24,380.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept/Div.:47-02| Fund 514| Sub-fund 003| OCA Code: 514052| Project Number: 470052-100000|{Carryover Funds}| Project Name: Telephone Upgrades Project| Obj. Level 1: 06| Obj. Level 3: 6644| Amount $12,800.00 | Information Services Bond Fund|
Dept/Div.:47-02| Fund 514| Sub-fund 002| OCA Code: 470052| Project Number: 470052-100000|{Carryover Funds}|Project Name: Telephone Upgrades Project| Obj. Level 1: 06| Obj. Level 3: 6644| Amount $11,580.00 | Information Services Bond Fund|
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.