Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), for the Department of Public Utilities (DPU), to establish a purchase order from an existing Universal Term Contract (UTC FL005254) with OnX USA LLC, which expires June 30, 2015 in the amount of $47,241.41. The purchase order will provide HP equipment (hardware and software) and services for an upgrade for the Jackson Pike Waste Water Treatment Plant and the Parsons Ave Water Plant at the Department of Public Utilities which requires a server upgrade to increase storage capacity and to replace an older system.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order for services is established in a timely manner prior to the end of the year.
FISCAL IMPACT:
The total cost of this ordinance is $47,241.41, with funds for this expense coming from the Department of Technology, Internal Services Fund, direct charge budget for DPU.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: OnX USA LLC F.I.D.#/CC#: 27-1445264 Expiration Date: 10/13/2013
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), for the Department of Public Utilities (DPU), to establish a purchase order with OnX USA LLC, from a pre-existing Universal Term Contract (UTC), for the purchase of HP equipment (hardware and software) and support services; to authorize the expenditure of $47,241.41 from the Department of Technology, Internal Services Fund; and to declare an emergency ($47,241.41)
Body
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), for the Department of Public Utilities (DPU), to establish a purchase order with OnX USA LLC for servers (HP hardware, software, and support services) from a pre-existing Universal Term Contract (UTC) in the amount of $47,241.41; and
WHEREAS, the purchase order will provide HP servers (hardware and software) and services for an upgrade for the Jackson Pike Waste Water Treatment Plant and the Parsons Ave Water Plant at the Department of Public Utilities which requires a server upgrade to increase storage capacity and to replace an older system; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order from an existing Universal Term Contract (UTC FL005254) with OnX USA LLC, for HP equipment (hardware and software) and services for a server upgrade for the Jackson Pike Waste Water Treatment Plant and the Parsons Ave Water Plant at the Department of Public Utilities, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management is hereby authorized and directed to establish a purchase order from a pre-existing Universal Term Contract (UTC FL005254) with OnX USA LLC, which expires June 30, 2015, in the amount of $47,241.41. The purchase order will provide HP equipment (hardware and software) and services for the Department of Public Utilities requiring server upgrade for the Jackson Pike Waste Water Treatment Plant and the Parsons Ave Water Plant to increase storage capacity and to replace an older system.
SECTION 2: That the expenditure of $47,241.41 or so much thereof as may be necessary is hereby authorized to be expended from:
6649 - Capital Outlay Equipment: Total: $37,353.41
Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|OBJ. Level 1: 06|OBJ. Level 3: 6649|Amount: $2,278.56| Electricity
Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|OBJ. Level 1: 06|OBJ. Level 3: 6649|Amount: $14,493.12| Water
Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|OBJ. Level 1: 06|OBJ. Level 3: 6649|Amount: $16,248.73| Sewer & Drains
Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|OBJ. Level 1: 06|OBJ. Level 3: 6649|Amount: $4,333.00| Stormwater
3372 - Maintenance Support- Hardware: Total $9,888.00
Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|OBJ. Level 1: 03|OBJ. Level 3: 3372|Amount: $603.17| Electricity
Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|OBJ. Level 1: 03|OBJ. Level 3: 3372|Amount: $3,836.54| Water
Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|OBJ. Level 1: 03|OBJ. Level 3: 3372|Amount: $4,301.28| Sewer & Drains
Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|OBJ. Level 1: 03|OBJ. Level 3: 3372|Amount: $1,147.01| Stormwater
TOTAL: $47,241.41
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.