Explanation
This legislation authorizes the Director of Finance and Management to establish a purchase order for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center for a TV Step Van with related camera equipment from Best Equipment Company. This equipment is used to provide digital sidewall scanning of the various sanitary and stormwater lines to determine maintenance and repair needs and to inspect the lines. Digital sidewall scanning technology captures digital images generating a flat scan that can be reviewed five times faster than video, eliminating the need for pipe inspectors to spend time with a camera crawler stationary while they pan, tilt and rotate a camera to create a videotape record. When digital scanning is complete, the flat scans are reviewed off-site, no longer requiring real-time on-site analysis. Our research indicates that this technology will greatly enhance the speed and detail at which pipeline inspection can be performed.
A copy of the State of Ohio, State Term Schedule is attached to this legislation. The purchase of this equipment will be in accordance with the current State of Ohio, State Term Schedule (STS), Index #STS670, Schedule #800189 which expires on August 31, 2015. The City of Columbus does not include this equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process. The funding requested on this legislation is based on a quote dated November 19, 2013 and is in accordance with the State of Ohio, State Term Schedule pricing. Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this vehicle is powered by a smaller biodiesel engine with better fuel economy than the older unit that is being replace (BT-18583). The vendor listed below is not certified with MBE/FBE status.
SUPPLIER: Best Equipment Company (35-1097778) Expires 12/13/14.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $242,983.77 is budgeted for this purchase.
No similar expenditures in 2011.
$192,207.07 in 2012
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of a TV Step Van with related camera equipment in accordance with a State of Ohio, State Term Schedule with Best Equipment Company for the Division of Sewerage and Drainage, and to authorize the expenditure of $242,983.77 from the Sewer Operating Fund. ($242,983.77)
Body
WHEREAS, a TV Step Van with related equipment is required by the Division of Sewerage and Drainage to provide digital sidewall scanning of various sanitary and stormwater lines to determine maintenance and repair needs and to inspect the lines; and
WHEREAS, the City of Columbus does not include this equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process, and
WHEREAS, funding is based on a quote dated November 19, 2013 from Best Equipment Company and the quoted prices reflect State of Ohio, State Term Schedule pricing, and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Best Equipment Company for the purchase of a TV Step Van with related equipment for the Division of Sewerage and Drainage, in accordance with State of Ohio, State Term Schedule (STS), Index # STS670, Schedule #800189 which expires on August 31, 2015.
Section 2. That the funding for this legislation is based on a quote dated November 19, 2013 from Best Equipment Company and the quoted prices reflect State of Ohio State Term Schedule pricing.
Section 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 4. That the expenditure of $242,983.77 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650:
OCA: 605089
Object Level 1: 06
Object Level 03: 6652
Section 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.