Explanation
Background:
This legislation will authorize the City Attorney to accept a grant extension and a second supplemental grant award from the Franklin County Board of Commissioners, Office of Homeland Security and Justice Programs, for the 2013 Violence Against Women Act (VAWA) Stalking Investigator Grant. It will further authorize the City Attorney to modify and extend an existing contract with Secure Investigative Solutions LLC (SIS) for stalking investigative services under said grant and the waiver of competitive procurement provisions. An additional match is required.
The original grant award acceptance was authorized by ordinance 0099-2013 passed 2/14/13 and the original contract with SIS was authorized by ordinance 0476-2013 passed 03/04/13. A supplemental grant award and contract modification were authorized by ordinance 2672-2013. .
Fiscal Impact:
Original First Second Total
Grant Supplemental Supplemental Grant
Federal Amount 44,000 1,000 4,938.15 49,938.15
City Match Required 14,667 0 2,312.38 16,979.38
Total Grant Award 58,667 1,000 7,250.53 68,917.53
New Grant Period 01/01/13 - 03/31/14
Emergency Designation:
Emergency action is requested due to the timing of the award and the current grant ending date of 12/31/13.
Contract Compliance Number:
Secure Investigative Solutions LLC 45-4454681-001 ACT expires 03/06/14
Title
To authorize the acceptance of an extension and supplemental grant award from the Franklin County Board of Commissions, Offices of Homeland Security and Justice Programs, for the 2013 VAWA Stalking Investigator Grant program in the amount of Four Thousand Nine Hundred Thirty-eight and 15/100 Dollars; to authorize the transfer of matching funds in the amount of Two Thousand Three Hundred Twelve and 38/100 Dollars from the general fund; to authorize the appropriation and expenditure of funds in the total amount of Seven Thousand Two Hundred Fifty and 53/100 Dollars; to authorize the City Attorney to modify a contract with Secure Investigative Solutions LLC for services under the grant; to waive the competitive procurement provisions of the Columbus City Codes; and to declare an emergency. ($7,250.53)
Body
WHEREAS, the Franklin County Board of Commissioners, Office of Homeland Security and Justice Programs, has awarded the City of Columbus, City Attorney's Office, a grant in the amount of Forty-four Thousand Dollars ($44,000.00) for the 2013 VAWA Stalking Investigator Grant #2012-WF-VA6-V520; and
WHEREAS, the acceptance of the grant required matching funds in the amount of Fourteen Thousand Six Hundred Sixty-seven Dollars ($14,667.00); and,
WHEREAS, the acceptance of the grant and appropriation of matching funds was authorized by ordinance 0099-2013; and,
WHEREAS, pursuant to authorization by ordinance 0475-2013 the City Attorney entered into a contract with Secure Investigative Solutions LLC to provide a stalking investigator to assist in the investigation of stalking cases and other related services, for the maximum contract amount of Fifty-eight Thousand Six Hundred Sixty-seven Dollars ($58,667.00); and
WHEREAS, subsequently the Franklin County Board of Commissioners, Office of Homeland Security and Justice Programs, awarded the City of Columbus, City Attorney's Office, a supplemental grant award to fund training in the amount of One Thousand Dollars ($1,000.00); and
WHEREAS, the acceptance of said supplemental grant award did not require matching funds; and
WHEREAS, the acceptance of the supplemental award and modification of the contract with Secure Investigative Solutions LLC for the additional amount of One Thousand Dollars ($1,000.00) was authorized by ordinance 2672-2013; and
WHEREAS, the Franklin County Board of Commissioners, Office of Homeland Security and Justice Programs, has awarded the City of Columbus, City Attorney's Office, a grant extension to March 31, 2014 and a second supplemental grant award in the amount of Four Thousand Nine Hundred Thirty-eight and 15/100 Dollars ($4,938.15); and
WHEREAS, the acceptance of the supplemental grant award requires matching funds in the amount of Two Thousand Three Hundred Twelve and 38/100 Dollars ($2,312.38); and
WHEREAS, in order to continue to provide stalking investigative services to the public it is necessary to authorize the City attorney to modify the existing contract with Secure Investigative Services LLC and to waive the purchasing procurement provisions of the Columbus City Code as they apply to this contract; and,
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize the acceptance of the grant extension and supplemental grant award, the modification of the existing contract with Secure Investigative Services LLC, the waiver of the competitive bidding requirements, and the transfer, appropriation and expenditure of funds in order that the services supported commence as soon as possible and for the preservation of the pubic health, peace, property, safety and welfare; and, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the City Attorney is hereby authorized to accept a grant extension until March 31, 2014 and a supplemental grant award in the total amount of Four Thousand Nine Hundred Thirty-eight and 15/100 Dollars ($4,938.15) from the Franklin County Board of Commissioners, Office of Homeland Security and Justice Programs, for the 2013 VAWA Stalking Investigator grant program.
SECTION 2. That the amount of Two Thousand Three Hundred Twelve and 38/100 Dollars ($2,312.38) is hereby transferred as follows:
FROM: department 2401, general fund, fund number 010, organizational cost account 240101, object level one 03, object level three 3336.
TO: department 2401, general fund, fund number 010, organizational cost account 240101, object level one 10, object level three 5501.
FROM: department 2401, general fund, fund number 010, organizational cost account 240101, object level one 10, object level three 5501.
TO: department 2401, general government grant fund, fund 220, 2013 Stalking Investigator Grant, grant number 241301, organizational cost account 241301, object level three 0886.
SECTION 3. That the City Attorney is hereby authorized to extend and modify an existing contract with Secure Investigative Solutions LLC for an additional Seven Thousand Two Hundred Fifty and 53/100 Dollars ($7,250.53) making the new maximum contract amount Sixty-six Thousand Nine Hundred Seventeen and 53/100 Dollars, ($66,917.53), with a new ending date of 03/31/14.
SECTION 4. That the provisions of Columbus City Codes Chapter 329 relative to the procurement of professional services are hereby waived.
SECTION 5. That from the unappropriated monies in the General Government Grant Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the project award period the sum of Seven Thousand Two Hundred Fifty and 53/100 Dollars ($7,250.53) is appropriated as follows: department 2401, fund number 220, 2013 VAWA Stalking Investigator Grant, grant number 241301, organizational cost account 241301, object level three 3336.
SECTION 6. That funds appropriated shall be paid upon order of the City Attorney and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated upon receipt of the executed grant agreement.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.