Explanation
BACKGROUND: This ordinance is for the option to purchase Honda Civics with CNG fuel option for the City of Columbus. These automobiles will be used by various City agencies. The contract will allow the City to purchase CNG Civic automobiles manufactured by Honda. This contract will allow the City to take advantage of the current CNG program and leverage the City’s investment in CNG fuel.
The term of the proposed option contract would be from the date of execution by the City up to and including May 31, 2015. The Purchasing Office opened formal bids on October 3, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005122). Forty Two (42) bids were solicited (M1A-0, F1-0, MBR-2). Two (2) bids were received. The specifications asked the bidders to provide a dollar amount over triple net dealer invoicing.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Lindsay Automotive, Inc. DBA Lindsay Honda - CC# 310839052
Total Estimated Annual Expenditure: $263,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because the 2013 model year supply is limited and without emergency action, the City would pay more money for 2014 model year automobiles.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Honda Civic CNG Automobiles with Lindsay Honda; to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emerge...
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