Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for roof maintenance services. The original contract was formally bid (SA004098). This contract was not bid for a particular building, but encompassed all buildings under the purview of Facilities Management. Legislative authority to enter into this contract was not necessary earlier as the contract did not exceed $20,000.00.
A modification of this contract is now necessary for various roof maintenance and repair services at the Beacon Building. The contractor will provide services to prevent water damage to the ceiling and walls directly below the mechanical room drain. These roof maintenance and repair services shall include, but are not limited to, removal of the existing mechanical room floor coating down to sound surface by diamond grinding, installation of polyurethane sealant around all concrete curbs, concrete pads and penetrations, all in preparation for new traffic coating.
General Maintenance and Engineering was chosen to perform this work because it is the Facilities Management Divisions existing contractor for roof maintenance. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure roof repairs at the Beacon Building and various City facilities continue without interruption.
General Maintenance and Engineering Co. Contract Compliance No. 31-4188545, expiration date March 7, 2015.
Fiscal Impact: The cost of this modification is $8,993.00. Funding is available within the 2013 Facilities Management Operating Budget.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with G...
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