Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses various asphalt concretes in its surface treatment program to affect repairs and maintenance to streets, gravel alleys, berms, and to patch potholes.
The Purchasing Office has established a citywide universal term contract with Kokosing Materials, for the purchase of these materials (FL005454). This legislation will authorize the expenditure of $30,000.00 for Winter Asphalt Concrete per the terms and conditions of the universal term contract.
A total of $95,000.00 has already been encumbered from this universal term contract (UT047866). Legislation is required to authorize encumbrance and expenditure over $100,000.00. Additional encumbrance of funds is necessary to ensure proper supply of asphalt concrete through the upcoming snow season.
The total amount estimated to be expended from this universal term contract is $125,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Materials.
2. CONTRACT COMPLIANCE
Kokosing Materials, contract compliance number is 31-0980603 and it expires 11/18/2013.
3. FISCAL IMPACT
Funds in the amount of $30,000.00 are available in the Municipal Motor Vehicle License Tax Fund for this purpose and were projected appropriately in the third quarter financial review.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure the supply of a critical commodity is available for use and to not have any interruptions in operations.
Title
To authorize the Director of Finance & Management to establish a purchase order with Kokosing Materials, for the purchase of Winter Asphalt Concrete, in accordance with the terms and conditions of an established citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of ...
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