Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with AssetWorks, Inc. to deliver consulting services related to Fleet Management’s current FleetFocus enterprise software system. FleetFocus tracks all core functions related to the overall management of city vehicles, i.e. general maintenance, GPS/Telematics and tracking of vehicles and equipment, processing repair and preventive maintenance, preventive maintenance work orders, operating expenses (e.g., fuel, oil, and licensing), and billing and tracking for vehicle equipment usage.
AssetWorks will provide enhancements through process required changes relating to training, data cleansing, business process documentation, and end-user reporting. These enhancements will allow the City to optimize and improve use of the FleetFocus software product. AssetWorks will develop specific recommendations focusing on improvements in the use of the software to increase efficiency and improve productivity. Furthermore AssetWorks will assist the City by making best-efforts to implement all proposed changes. AssetWorks will also assist in developing a “Rule Book” for the City, by better defining standard operating procedures and work flow of how all users are to interact with the system. AssetWorks will also work with Fleet Management and other departmental fleet managers to review recommended best practices and document acceptance and exceptions to the recommendations. AssetWorks will then prepare a document(s) that will define procedures by user roles and include work flow diagrams for expected use of the system in daily operations.
The competitive bidding provisions of the Columbus City Codes (Section 329.07) are to be waived with respect to the procurement of this FleetFocus enhancement. It would be impractical to bid for consulting services associated with this contract, as FleetFocus is a proprietary software application developed and supported by AssetWo...
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