Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to issue a purchase order to Columbus Lumber for meter heads and miscellaneous replacement parts manufactured by MacKay Meters under Section 329.07(e) of the Columbus City Code (sole source procurement). The purchase order will be issued for $65,000.00.
The Department of Public Service, Division of Mobility Options, is responsible for the operation and maintenance of the City's approximately 5,000 parking meters. MacKay Meters is the only brand of meter body currently in use. Replacement parts are required to keep the meters functional. MacKay parts can only be purchased from authorized MacKay distributors and the distributors are given exclusive territories. The City has received a letter from MacKay Meters confirming that Columbus Lumber is their exclusive distributor for this area.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Lumber.
2. CONTRACT COMPLIANCE
The Contract Compliance number for Columbus Lumber is 311571445 and Expires 01/31/14.
3. FISCAL IMPACT
Funds in the amount of $65,000.00 are available within the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent interruption of the supply of replacement parts, keeping the existing meters in service.
Title
To authorize the Director of Finance and Management to issue a purchase order to Columbus Lumber for MacKay Meters meter bodies and replacement parts in accordance with the City's sole source provision; to authorize the expenditure of up to $65,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($65,000.00)
Body
WHEREAS, the Department of Public Service, Division of Mobility Options, is responsible for the operation and maintenance of parking meters throughout the City; and
WHER...
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