Explanation
BACKGROUND: This ordinance is for the option to purchase Service and Training Ammunition. The term of the proposed contracts would be for four (4) years with the option to extend for one (1) additional year. The contract expiration dates are March 31, 2017. The Purchasing Office opened formal bids on October 17, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City Code, Solicitation SA005131. Thirty-Eight (38) bids were solicited (M1A: 1). Two (2) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Vance Outdoors Inc. CC# 542072038 (Expires 2/8/2014) Award for Item 3 ($1.00)
Kiesler Police Supply, Inc CC# 351361847 (Expires 10/17/2014) Award for Items 1, 2, 4, 5, 6, 7 & 8 ($1.00)
Total Estimated Annual Expenditure: $600,000.00.
These companies are not debared according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is requesting a waiver of 329.06 to award to Kiesler Police Supply, Inc. in that the bidder made errors on the proposal page where the unit price in words didn't match the unit prices in figures. However, the total prices in figures confirmed their intended quoted pricing. As the City's terms and conditions state the unit price in words are to prevail if in conflict with the unit price in figures, this requires a waiver. The items being awarded to Kiesler would not have been awarded to the other bidder as their alternates were not acceptable.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. The Police Division and any other a...
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