Explanation
BACKGROUND:
This ordinance authorizes and directs the City Auditor to transfer appropriation between Object Levels within the Department of Technology, Internal Services Fund, direct charge budget for DPU in order to provide the funding necessary to cover expenditures for the remainder of the year.
(*PLEASE SEE ATTACHMENT A ORD. NO. 2422-2013)
This ordinance also authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to enter into an agreement with Canadian Time Systems (dba Key Tracer Systems Inc.) for purchase and installation of an electronic key management system. DPU requires a key management system to automate management of vehicle assignments through its automated vehicle location (AVL) system. Benefits of the system include: increased security and control over vehicles, preventing unauthorized key access; increased productivity and reduced liability; and reduction in the number of lost or misplaced keys. The term of this agreement is for one (1) year from the date of a purchase order certified by the City Auditor. This agreement includes two (2) annual options to renew, subject to mutual agreement and approval of proper City authorities. The cost for the first year of this agreement is $174,085.00.
To procure these services, a Request for Proposals (SA005016) was published June 12, 2013. The solicitation received six (6) proposals, which were scored by an evaluation committee of seven (7) representatives from the Department of Technology, Department of Public Utilities, and Fleet Management Division. The committee scored the proposals using the following criteria: competence of the offeror (up to 20 points), quality and feasibility of proposed system (20 points), ability of the offeror (20 points), past performance of the offeror (20 points), and the cost of the proposed system (20 points).
Based on a first round of scoring, the committee invited the three highest scori...
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