Explanation
1. BACKGROUND
The Division of Planning and Operations, Traffic Maintenance, utilizes line spraying trucks throughout the City of Columbus for line striping of City streets and roadways. This equipment will replace a unit that is beyond its useful service life and provide for more reliable equipment to carry out services provided by the Division. This purchase is consistent with the division's replacement program. The Division of Fleet Management is in agreement with the need to replace this unit.
The Purchasing Office opened formal bids May 16th, 2013 for the purchase of one (1) Spray Lining Truck for the Division of Planning & Operations. Two complete bids were received:
Company Diesel Cost CNG Cost Status
M-B Companies, Inc. $482,914.00 $522,287.00 Majority
(New Holstein, WI)
Mark Rite Lines Equipment Company, Inc. $533,160.00 $572,260.00 Majority
(Billings, MT)
The bids were reviewed based on meeting specifications and overall cost proposals. Bids were requested for alternative fuel options, bids were received for a compressed natural gas (CNG) powered truck. The bids have now expired.
The delay in award recommendation was due to in-depth review of the low bidder and concerns of purchasing the vehicle CNG powered without a proper facility to house it. The Department of Public Service is requesting bid waiver due to the bids being now expired and a new bid will not be a better result.
Department of Public Service recommends an award be made to M-B Companies, Inc. (FID No. 39-1208304).
Award will be made for Item #1 and Items #3 through #8. Item # 2 will not be awarded, it has been determined that this equipment will be diesel powered.
The cost for this expenditure is $482,914.00
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2013 C.I.B within the Streets and Highways Fund, no. 704.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure equipment is received as soon as possible so that it can repla...
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