City of Columbus - File #: 2462-2013

• File #: 2462-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/15/2013
• In control: Public Service & Transportation Committee
• On agenda: 12/16/2013
• Final action: 12/19/2013
• Title: To authorize the Director of Finance and Management to establish a contract for the purchase of speed indication equipment from Intuitive Control Systems LLC; to waive competitive bidding provisions of the Columbus City Code; authorize the expenditure of $125,900.00 for the Street and Highways Fund and declare an emergency; to authorize the expenditure of $125,900.00 from the Street and Highway Bond Fund; and to declare an emergency. ($125,900.00)

Date	Ver.	Action By	Action	Result
12/19/2013	1	CITY CLERK	Attest
12/18/2013	1	ACTING MAYOR	Signed
12/16/2013	1	COUNCIL PRESIDENT	Signed
12/16/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND
The Division of Mobility Options utilizes speed indicator trailers and signs throughout the City of Columbus. This equipment will be retro-fitted onto owned trailers to bring the current speed trailers up-to-date with technology and make deployment and collection of data more effective and efficient.

The Purchasing Office opened formal bids on April 25th, 2013 for the purchase of mobile speed trailers and speed signs. Two complete bids were received. Both bids were reviewed and due to multiple exceptions taken by both bidders, all bids received are rejected. Waiving of bid will be necessary to negotiate a contract.
Both bids were reviewed based on technical specifications and product. Both vendors conducted demonstrations for the City of Columbus to review their products. After review of the products, it has been determined that the product and application offered by Intuitive Control Systems LLC DBA All Traffic Solutions, is more cost effective and the better product for Public Service.
The product offered by Information Display Co. requires their application to be downloaded onto a user's computer or laptop to gain access. This will restrict users to only being able to use one computer or laptop to view the application unless the application is downloaded on multiple computers or laptops. The application produced by All Traffic Solutions is web-based which allows users to gain access from any location and can be used on computers, laptops, smart phones and tablets. With Public Service utilizing more smartphones and tablets, the application offered from All Traffic Solutions will be able to be utilized more with current and future technological equipment.
Department of Public Service recommends waiving bid and negotiating a contract with Intuitive Control Systems LLC DBA All Traffic Solutions (FID No. 25-1887906). The contract will be for the retro-fitting of 12 (twelve) mobile speed trailers with new signs, eight (8) speed signs and...