Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with DLZ Ohio, Inc. for $2,042,434.54 for the study of existing sewer infrastructure including CCTV; for the preparation of an engineering master plan report outlining recommended improvements for the East Franklinton and portions of the West Franklinton areas; to produce a set of detailed design drawings for portions of the Franklinton East area to include sewer rehabilitation or replacement as needed, inflow & infiltration removal, green infrastructure and drainage improvements as needed (via contract mod); and to prepare detailed design drawings for the Scioto Peninsula area on an if-authorized basis. This is a joint project between the Department of Public Utilities and Department of Public Service.
Project will provide needed evaluation of utility infrastructure in the East Franklinton neighborhood. Recommended improvements will be aimed at facilitating redevelopment of Columbus' oldest neighborhood and meeting the City's Combined Sewer Overflow consent order obligations to the Ohio EPA.
2. PROJECT TIMELINE: This project will produce a master infrastructure study by November 2014. Detailed design services will begin in 2014 via a planned contract modification.
3. PROCUREMENT: DLZ was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14. DLZ was of three firms to submit a bid. Upon review using criteria based on the proposal quality, experience of the team's personnel, experience of the prime contractor, and local workforce, DLZ was awarded the contract.
Name C.C. No. /Exp. Date City/State Status
DLZ 31-1268980 / 2-18-15 Worthington OH MBE
M S Consultants 34-6546916 / 4-5-14 Columbus OH MAJ
EMHT 31-0685594 / 8-2-15 Columbus, OH ACT
4. EMERGENCY DESIGNATION: An emergency designation is requested at this time so that design services of the master plan for the East Franklinton improvements can commence at the earlist time available. This project allows for redevelopment and addressing the Ohio EPA consent order as it relates to the Combined Sewer Overflows (CSO).
5. CONTRACT COMPIANCE NO: 31-1268980 | MBE | Exp. 02/18/2015
6. ECONOMIC IMPACT: The project will address consent order obligations to the Ohio EPA in the Dodge Park area and will also facilitate redevelopment of Columbus' oldest neighborhood, Franklinton. The tremendous economic and social benefits to the area have been previously estimated and presented in a report "East Franklinton Creative Community District Plan".
7. FISCAL IMPACT: This legislation authorizes the expenditure of $1,464,378.58 from the Sanitary Sewer General Obligation Bond Fund, Fund 664; $73,727.81 from the Electricity G.O. Bonds Fund, Fund 553; $50,396.40 from the Water Works Enlargement Voted Bonds Fund, Fund 606; and $453,931.75 from the Streets and Highways General Obligation Bond Fund, Fund 704, and amends the 2013 Capital Improvements Budget. Estimated amount of future planned modifications is $3,000,000.00
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with DLZ Ohio, Inc. for the Division of Sewerage and Drainage for the East Franklinton Improvements Project; to authorize the total project funding of up to $2,042,434.54 as follows: $1,464,378.58 from the Sanitary Sewer General Obligation Bond Fund ; $50,396.40 from the Water Works Enlargement Voted Bonds Fund; $73,727.81 from the Electricity G.O. Bonds Fund; and $453,931.75 from the Department of Public Service Streets and Highways General Obligation Bond Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($2,042,434.54)
Body
WHEREAS, In accordance with the provisions of Section 329.14 of the Columbus City Codes, the three respondents to the advertised RFP was received and opened on July 26th , 2013 at the office of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage's review committee, after careful review and consideration, recommended that the agreement award for the East Franklinton Improvements Project be made to DLZ Ohio, Inc.; and
WHEREAS, the East Franklinton Improvement project is a joint venture between the Department of Public Utilities and Department of Public Service that addresses redevelopment of the area and addressing the consent order from the Ohio EPA in the Dodge Park area, and;
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it will be necessary to submit legislation for future planned modification to this contract, and;
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a professional engineering services agreement with DLZ for the East Franklinton Improvements Project, so that design services for this area can commence at the earliest practical date for the preservation of the public health, peace, property, safety, and; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services agreement with DLZ Ohio, Inc. 6121 Huntley Rd., Worthington, Ohio 43229, for the East Franklinton Improvements Project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to expend up to $1,464,378.58 from the Sanitary Sewer General Obligation Bond Fund for the East Franklinton Improvements Project | Fund 664 | Div. 60-05 | Proj. 650560-100000 | 664560 | Object Level Three 6676.
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $50,396.40 from the Water Works Enlargement Voted Bonds Fund for the East Franklinton Improvements Project | Fund 606 | Div. 60-09 | Proj. 690236-100084 (New Funding) | 662384 | Object Level Three 6677.
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $73,727.81 from the Electricity G.O. Bonds Fund for the East Franklinton Improvements Project | Fund 553 | Div. 60-07 | Proj. 670840-100000 | 553840 | Object Level Three 6679.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to expend up to $453,931.75 from the Dept. of Public Service Streets and Highways General Obligation Bond Fund / Fund 704 / Div. 59-12 / Proj. 530161-100154 / 746154 / Object Level Three 6682.
SECTION 6. That the City Auditor is hereby authorized to transfer $50,396.40 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100000 (New Funding) | Water Main Rehab. | 606236 | -$50,396.40
606 | 690236-100084 (New Funding) | E. Franklinton WL Imp's | 662384 | +$50,396.40
SECTION 7. That the City Auditor is hereby authorized to transfer $73,727.81 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6679, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670780-100000 | 553780 | Forest Hills Street Lighting | $44,500.00
670004-100127 | 534127 | Street Lighting Circuit #127 | $20,485.05
670781-100000 | 553781 | South Westgate / Sylvan Street Lighting | $8,742.76
TRANSFER TO:
Project | OCA | Project Name | Amount:
670840-100000 | 553840 | East Franklinton Improvements Project | $73,727.81
SECTION 8. That the City Auditor is hereby authorized to transfer $453,931.75 within the Streets and Highways G.O. Bonds Fund, Fund 704, Object Level One 06, Object Level Three 6600, as follows:
TRANSFER FROM:
Project / OCA / Project Name / Amount
530060-100000 / 591260 / 59-09 Neil Ave Area Imps / $453,931.75
TRANSFER TO:
Project / OCA / Project Name / Amount
530161-100154 / 746154 / Roadway Improvements - Franklinton East Improvements Project / $453,931.75
SECTION 9. That the 2013 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated in Section 1 herein:
Division of Electricity:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
553 | 670780-100000 | Forest Hills Street Lighting | $44,500 | $0 | -$44,500
553 | 670004-100127 | Street Lighting Circuit #127 | $0 | +$20,485| $20,485 |
553 | 670004-100127 | Street Lighting Circuit #127 | $20,485 | $0 | -$20,485
553 | 670781-100000 | South Westgate / Sylvan Street Lighting | $17,221 | $8,478 | -$8,743
553 | 670840-100000 | East Franklinton Improvements Project | $0 | +$73,728
Division of Water:
Fund No. | Proj. No. | Project Name | Current Authority | Revised Authority | (Amount of Change)
606 | 690236-100000 (New Funding) | Water Main Rehab. | $500,000 | $500,002 | +$2
(establish authority for future expenditures {account for rounding})
606 | 690236-100000 (New Funding) | Water Main Rehab. | $500,002 | $449,605 | -$50,397
606 | 690236-100084 (New Funding) | E. Franklinton WL Imp's | $0 | $50,397 | +$50,397
Department of Public Service:
Fund No. / Proj. No. / Proj. Name / Current Authority / Revised Authority / (Amount of Change)
704 / 530060-100000 / 59-09 Neil Ave Area Imps (Voted 2008 Debt SIT Supported) / $600,000.00 / $146,068.00 / -$453,932.00
704 / 530161-100154 / Roadway Improvements - Franklinton East Improvments Project (Voted 2008 Debt SIT Supported) / $0.00 / $453,932.00 / +453,932.00
SECTION 10. That the said firm, DLZ, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 11. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 13. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 14. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 15. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.