Explanation
Background: This legislation authorizes the Finance and Management Director to issue a purchase order to Upstate Wholesale Supply dba Brite Computers for the purchase of eighty-five (85) Fujitsu laptops along with five years of warranty for the Division of Police. Of this purchase, twenty-nine (29) units will allow for some replacements of existing laptops and a small inventory of spares so PoliceNet can install another unit into a cruiser if a laptop is not working. This availability of spare equipment will allow for the cruiser to be put back in service in just a few minutes.
The remaining fifty-six (56) units will be installed into vehicles which currently do not have a Fujitsu laptop or any computer at all. Those vehicles are assigned to the Division's truancy team, community response teams, and community liaison officers.
Per 1423-2013, which passed on 7/3/13, Columbus City Council authorized the purchase of 198 Fujitsu laptops and related warranties and mounting equipment to be installed in all front-line patrol, traffic, and canine vehicles. That purchase was funded by the Photo Red Light Fund in the amount of $781,990.70. This purchase is considered phase two of the plan to equip Police vehicles with Fujitsu laptops to increase efficiency and stability in the mobile environment.
Solicitation SA004887 for Fujitsu laptops and Havis Mounting solutions and related accessories were advertised by the Purchasing Office for the Department of Public Safety, Division of Police. Ordinance Number 1213-2013 establishes a Universal Term contract with Update Wholesale Supply, dba Brite Computers, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract compliance number is 16-1382350 and expires 11-13-2015.
Fiscal Impact: Funds are available for appropriation within the Photo Red Light Fund.
Emergency action is requested to purchase the laptops as soon as possible in order to have the spare, replacement, and new units available for installation.
Title
To authorize an appropriation of funds in the Photo Red Light Fund, to authorize the Finance and Management Director to issue a purchase order to Upstate Wholesale Supply dba Brite Computers for the purchase of Fujitsu laptops, warranties, and mounting parts for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $287,857.75 from the Photo Red Light Fund; and to declare an emergency. ($287,857.75)
Body
WHEREAS, there is a need to appropriate funds in the Photo Red Light Fund in order to accommodate this purchase; and
WHEREAS, there was a formal competitive bid process issued through the Purchasing Office as Solicitation SA004887; and
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL005589 with Upstate Wholesale Supply, dba Brite Computers for the option to purchase Fujitsu laptops with warranties for the Division of Police; and
WHEREAS, the Division of Police needs to purchase eighty-five (85) laptops with warranties, as well as mounting parts to be installed in police vehicles and for use as spares; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to purchase Fujitsu laptops with warranties and mounting parts as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That an appropriation within the Photo Red Light Fund is hereby authorized as follows:
Dept No Fund OCA Obj. Level 1 Obj. Level 3 Amount
30-03 293 293001 02 2193 $287,857.75
SECTION 2. That the Finance and Management Director is hereby authorized to issue a purchase order to Upstate Wholesale Supply dba Brite Computers for the purchase of Fujitsu laptops with warranties and mounting parts for the Division of Police.
SECTION 3. That the expenditure of $287,857.75, or so much thereof as may be needed for the purchase of laptops and related equipment is hereby authorized as follows:
Dept No Fund OCA Obj. Level 1 Obj. Level 3
30-03 293 293001 02 2193
SECTION 4. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.